Office Assistant Administrator

Job description:

POSITION SUMMARY

The Office Assistant / Administrator uses all resources to pull together valid information to give insights to the company for upper management to use for business decisions, compensation modeling, and goal setting. They need to communicate clearly and be comfortable using both logic and creative thinking.

*MUST BE ABLE TO PASS A PRE-EMPLOYMENT DRUG TEST

*MUST BE ABLE TO PASS A BACK GROUND CHECK

*MUST HAVE A FANTASTIC, POSITIVE ATTITUDE WITH A HIGH ENERGY LEVEL, AND A "I CAN" GLASS HALF FULL MINDSET

*WE ARE LOOKING FOR A SUPERSTAR FOR THIS POSITION

*This position will have add ons, direction and accountability changes.

• Must be willing provide written consent for a credit check if needed
• Bonded or be willing to get bonded if needed

Pay: Will depend on experience, work history, attributes, references and outcome of interview.

ABOUT THE COMPANY

We are a commercial millwork company that specializes in trim, cabinetry, and solid surface countertops on remodel projects and new construction.

OBJECTIVES

• Pull daily, weekly, monthly, quarterly, and yearly reports, and arrange data into the best visual and communicative format (graphs, flowcharts, etc.)
• Communicate the results of data analysis in written and verbal form to managers
• Develop and maintain dashboards, reports, and visualizations to present data-driven insights.
• Aligning reports to business objectives and key performance indicators.
• Collaborating with other business areas and leaders to identify reporting needs and data requirements
• Ensure accurate and timely reporting from all participating positions
• General knowledge of business operations, objectives, strategies, process and information flow
• Identify trends, patterns, and anomalies in data to support strategic decision-making.
• Implement data quality and validation procedures to ensure the reliability of analytical results.
• Stay informed about industry best practices and emerging trends in data analysis.
• Keep track of all incoming invoices and enter onto Accounts Payable spreadsheet
• Submits approved pay applications to General Contractors when due
• Ensures all pay applications and invoices are received by the correct parties
• Tracks, forecasts, and collects Accounts Receivable
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Assist Operations Director and Office Manager as needed.
• Maintains and keeps all paperwork, documents, and emails organized for easy access
• Possess the willingness to train others and cross train on new Project sand supporting reports
• Willing to work weekends and overtime when needed
• Willing to travel and attend after hour events for recruiting
• Proactively source candidates through job boards, LinkedIn, networking, referrals, and other platforms.
• Build and maintain talent pipelines for current and future hiring needs.
• Conduct initial screening calls and interviews to assess candidate fit.
• Coordinate and schedule interviews with hiring managers.
• Provide feedback and follow up with candidates promptly.
• Partner with hiring managers to understand job requirements and team dynamics.
• Advise on job descriptions, compensation, and interview strategies.
• Track and report key recruiting metrics (e.g., time to hire, cost per hire)
• Ensure a smooth, respectful, and engaging process for all candidates
• Communicate clearly and consistently, providing updates throughout the hiring cycle.

COMPETENCIES

• Ability to learn quickly
• Familiar with programs such as Google Suite, Microsoft Office, Procore, and Quickbooks, and Monday
• Works well as part of a team and individually
• Organizational
• Professional
• Problem solving
• Analytical skills that allow for the development of data-driven reports
• Strong written and verbal communication skills to effectively relate data to coworkers
• Knowledge of database structures, including tables, views, and indexes
• Excellent communication and collaboration skills
• Ability to work in a fast-paced and dynamic environment
• Strong attention to detail and ability to prioritize tasks effectively
• Credible references
• Public speaking and communication skills
• Must present well

EDUCATION AND EXPERIENCE

• Five to ten years of experience as a financial or business analyst preffered
• Bachelor degree in Computer Science, Statistics, or Information Systems, Finance, Business, or related areas preferred
• Bonded or be willing to get bonded
• Must be will to provide written consent for a credit check

PHYSICAL REQUIREMENTS

• Office environment.
• Vision for near, mid-range and far as well as hearing for low, medium, and high pitch.
• Superior communication skills with co-workers, customers, trade partners and vendors.
• Requires physical ability for frequent sitting, standing, crouching, kneeling, walking, reaching above head and below waist.
• Must have a current and valid driver’s license
• Must be able to perform all job expectations safely with or without reasonable accommodations.
• Ability to lift up to 50 pounds but it would be cool if you could lift 500lbs

COMMITMENT TO CONTINUING EDUCATION

Atlas Woodworks recognizes that the ability of an individual to lead themselves is a prerequisite for leading a team well. Continuing education in both “hard” and “soft” skills as well as development is strongly encouraged to expand the organization and grow as an individual. personal

COMMITMENT TO RESPECT

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Atlas Woodworks recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, sexual orientation, or disability, and actively foster respect in all forms both within our company and across interactions with clients, candidates and partners.

Pay: $16.00 - $22.00 per hour

Education:

• High school or equivalent (Preferred)

Experience:

• Office Assistant: 2 years (Preferred)

Work Location: In person