Office Assistant II

Description

About Emeryville

Emeryville is a dynamic and compact city situated in the northwest corner of Alameda County, nestled along the eastern shore of the San Francisco Bay. Its strategic location, bordered by Oakland to the south and Berkeley to the north, and directly across the bay from San Francisco, has been a significant factor in its development. The town was officially incorporated in 1896

Emeryville is a vibrant urban center known for its blend of residential, commercial, and industrial areas. Despite its small size (just over two square miles), it is a significant economic hub, home to major corporations such as Pixar Animation Studios, Peet's Coffee, Clif Bar, and the Center for Investigative Reporting. Its location at the intersection of major freeways and its accessibility via the Bay Bridge and Amtrak make it a key transportation gateway in the Bay Area.

Emeryville offers a dense urban feel with a diverse population and a mix of housing options, from single-family homes to modern condominiums and lofts. Its convenient location, coupled with its amenities and ongoing development, makes it a desirable place to live and work in the San Francisco Bay Area.

Examples of Duties

The duties listed below are illustrative only.

• Greets and assists visitors at assigned office area; responds to inquiries regarding City services..
  Receives and directs phone calls, takes messages, and provides information regarding City activities, services, fees, programs.
• Develops and maintains a variety of reports, forms, and specialized documents.
• Proofreads and checks materials for accuracy and completeness, including grammar, punctuation and spelling.
• Processes data and prepares reports following established format; prepares a variety of reports which may involve arithmetic calculations; reviews reports for accuracy and makes corrections, as required.
• Processes purchase requisitions, vouchers and other financial, payroll or personnel forms; may gather, review for accuracy and forward payroll documentation.
• Establishes and maintains office files.
• Calculates fees and bills clients for services; issues receipts within established guidelines, accepts monies for city services, and records entries for reconciliation by Finance.
• Issues and receives various forms; opens and distributes departmental mail, orders and maintains inventory of office supplies.
• Provides backup relief for other office support staff.

Minimum Qualifications

Education

GED or High School Diploma required

And

Experience

Supplemental Information

Knowledge of modern office practices and procedures; the operation of standard office equipment; correct English usage including spelling grammar and punctuation, business letter writing and standard format for typed materials; effective methods of record keeping including filing, indexing, and cross referencing; personal and on-line computer systems and equipment; applicable rules, regulations, policies and procedures; operation of a municipal organization; effective methods of communication both verbally and in writing; business mathematics including addition, subtraction, multiplication, division, fractions and decimals; research methods and techniques.

Ability to perform detailed clerical work quickly and accurately; organize and maintain accurate office files; compose routine correspondence from brief instructions, make accurate arithmetic calculations; code, enter, retrieve, and review entries within a computerized system; interpret and apply departmental and City rules and regulations, policies and procedures; research, compile and organize date for use in reports and special projects; prioritize work and coordinate several activities; understand and carry out oral and written instructions; establish and maintain effective working relations with the public, other agencies, City officials, and other City employees; operate standard office equipment including personal and on-line computer, centralized telephone equipment, calculators, and fax; type accurately at the rate of 40 net words per minute; follow oral and written instructions; communicate effectively both verbally and in writing; perform related duties as required.