Office Assistant (TEMP)

Job Overview
We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your proactive approach and strong organizational skills will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and warmth, managing front desk duties efficiently
• Operate multi-line phone systems, answer inquiries, direct calls, and provide excellent customer service
• Manage appointment scheduling and calendar coordination for staff members using digital tools like Google Workspace and Microsoft Office
• Perform data entry, filing, and document proofreading to maintain accurate records and support office workflows
• Handle incoming and outgoing correspondence, including emails, mail, and packages with attention to detail
• Assist with basic bookkeeping tasks using QuickBooks or similar accounting software
• Support office management tasks such as supply inventory, organizing files, and maintaining a clean, organized workspace

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems and phone etiquette to ensure professional communication
• Bilingual abilities are highly valued to assist diverse clients and team members effectively
• Strong typing skills coupled with attention to detail for accurate data entry and proofreading
• Customer service experience with a friendly demeanor and problem-solving mindset
• Knowledge of office management procedures such as filing systems, calendar management, and basic bookkeeping (QuickBooks preferred)
• Ability to prioritize tasks efficiently with excellent time management skills
• Previous experience as a receptionist or personal assistant is advantageous; experience in medical or dental reception is a plus

Join us in creating a positive work environment where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative skills while supporting a busy office. We value every team member’s contribution and are committed to fostering a collaborative atmosphere that encourages professional development.

Pay: From $17.00 per hour

Work Location: In person