Office Assistant/Bookkeeper

<Company Overview>
Environmental Science International (ESI) is a locally-owned, full-service environmental consulting firm dedicated to balancing land preservation with industrial and developmental needs. Our team serves a diverse range of clients, including landowners, government agencies, law firms, and private developers, providing expert environmental assessment, investigation, remediation, planning, and management services.

<Job Overview>
Position Summary:

Full-time exempt position. Looking for a candidate with strong administrative, office operations, and bookkeeping/accounting skills for a busy environmental consulting firm in Kailua, HI.

This position does not offer remote hours. Candidate must work from the company office in Kailua, HI. Parking is provided. Company hours Monday to Friday, 8:00 am to 5:00 pm.

Primary and Essential Responsibilities:

· Manage all travel for the company (neighbor-island). Book, log and track employee travel, manage per diem, input receipts and manage corporate accounts.

· Bookkeeping and accounting duties; manage all incoming vendor bills and statements (coding/entry to BQE CORE database), credit card transaction and bank deposits. Assist with expense receipts verification, account reconciliations, and invoicing.

· General administrative and clerical support for day-to-day office operations; reception/front office duties, manage VoIP programming, distribution of mail/packages, manage supplies, and additional tasks as assigned.

· Administrative and project support, including, but not limited to, proofreading, word processing, preparing and reviewing spreadsheet tables, copying, collating, and binding reports, and additional project tasks as directed.

Minimum Requirements:

· Education.

o High school diploma or equivalent.

· Job Experience.

o 3+ years of in-office work experience related to the primary and essential responsibilities.

· Skills/Knowledge.

o Competent with general office tasks.

o Basic knowledge of bookkeeping and accounting.

o Good decision-making, problem-solving, and time management skills.

o Basic knowledge of Microsoft Office programs. (enterprise Outlook)

o Able to learn and use other software and web-based business services essential to this position.

General Requirements:

· Maintain and safeguard confidential employee and company information and other matters.

· Maintain a clean, neat, professional, and appropriate personal appearance.

· Must be able to speak and write in English fluently.

· Requires understanding oral and written directions and the ability to follow those directions.

· Requires effective written, oral, and interpersonal communication skills for interacting with supervisors, co-workers, and constituents.

Mental Demands:

· Requires being detail-oriented, working effectively in a busy office environment, and working with deadlines.

· Requires working cooperatively with others, with clear communication.

· Requires working without direct supervision.

· Requires personal and professional discretion and judgment in all matters.

· Requires personal and professional responsibility (i.e., initiative, ability to take independent action, identify and correct errors, foresee emerging issues and act appropriately, take responsible action under stress, take responsibility for actions).

· Requires a professional and calm demeanor.

· Requires flexibility and adaptability in performing duties.

· Requires good work habits such as dependability, efficiency, punctuality, and attendance.

· Requires high-quality work (i.e., accuracy, organization, thoroughness, competency, attention to detail, application of knowledge, timeliness.

Physical Demands:

· Must be physically able to perform the essential duties of this position.

· Requires considerable sitting, standing, and walking; occasional lifting/carrying and pushing/pulling of supplies or equipment up to 50 pounds.

· Requires extensive computer use working indoors under regular office conditions.

​*​NO CALLS PLEASE. Send a cover letter and resume to *esi@esciencei.com

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) 3% Match
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person