Office Assistant/Client Success Associate

About Us:
We are a bookkeeping firm in Southern Pines, NC and we are looking for an Office Assistant/Client Success Associate who can keep our operations running smoothly behind the scenes and help us maintain and strengthen client relationships. This position is expected to be a Part-Time hybrid remote position, with 10-20 hours per week expected, with the opportunity to become full time in the future.

Please read the full job description and apply as requested by sending your resume directly.

Position Summary:
This role supports both the internal team and our clients. The Office Assistant / Client Success Associate will handle company back-office tasks, assist with marketing and sales outreach, and ensure clients feel supported and informed throughout their engagement with our firm. This is an ideal position for someone who enjoys keeping the systems running, enjoys talking with people, has strong organization skills, and communicates well.

Key Responsibilities day-to-day:

Administrative & Back-Office Support

• Manage general company inboxes and route messages to the right team members.
• Assist with onboarding new clients—collecting documentation, setting up files, and coordinating with the bookkeeping team.
• Maintain digital filing systems, client records, and internal trackers.
• Monitor internal deadlines, follow up with staff or clients as needed, and help projects stay on schedule.
• Be a source of support for the team and our clients .

Sales & Marketing Support

• Help manage the firm’s sales pipeline: schedule discovery calls, send follow-ups, and track leads.
• Draft and send outreach emails or marketing updates to clients and prospects.
• Assist with social media, newsletters, or content coordination.
• Support preparation of proposals, service quotes, and engagement letters.

Client Success & Relationship Management

• Serve as a first point of contact for client questions and updates.
• Track client satisfaction and proactively check in to ensure ongoing needs are met.
• Coordinate quarterly client updates or service reviews.
• Follow up with clients for missing information, signatures, or feedback.
• Help identify opportunities for expanded services or improved client experience.

Qualifications:

• Prior experience in office administration, client service, or marketing coordination (experience in a bookkeeping or financial services environment preferred).
• Strong organizational skills, with the ability to manage multiple priorities and deadlines.
• Excellent communication and follow-up skills.
• Experience using technology tools (Google Workspace, CRM systems, QuickBooks, ClickUp/Asana, or similar).
• Professional, reliable, and proactive—able to anticipate needs and take ownership of tasks.
• Ability to handle sensitive information with discretion and professionalism.
• Self-motivated, resourceful, and able to prioritize tasks.
• Must be able to lift 25 pounds.
• Must be able to sit, stand, and walk for extended periods of time as well as navigate stairs.
• Will occasionally need outside errands performed, therefore a dependable and insured vehicle, a clean driving history, and a valid driver's license are required.
• This position will be mostly in-office, with occasional work shifts remote. Must have adequate space and privacy available during work hours for meetings and productivity requirements.

What We Offer:

• Flexible schedule (some remote flexibility if applicable).
• Opportunities for professional growth and training in bookkeeping and business operations.
• Supportive, collaborative team environment.
• Pay based on experience.
• Paid sick time

Email resume directly to Crystal. Her email is crystal{at}wambekeassociates.com. To ensure you are not a robot and that you've read the job description, please include your favorite type of candy in your email. Bonus points if you use the email to include why you are the perfect fit for this job. No phone calls please.

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Work Location: Hybrid remote in Southern Pines, NC 28387