Office Assistant/Receptionist

Job Summary
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your multitasking skills and attention to detail will keep our office running smoothly, supporting daily administrative operations and providing exceptional customer service. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Responsibilities

• Greet visitors and clients with a friendly, professional demeanor, providing excellent customer support at the front desk
• Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading
• Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including copying, scanning, faxing, and maintaining office supplies inventory
• Utilize computer skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports and documents

Qualifications

• Proven office experience or clerical background demonstrating strong organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, data entry, and basic bookkeeping tools like QuickBooks
• Excellent communication skills with strong phone etiquette; bilingual ability is a plus for serving diverse clients
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Experience in medical or dental receptionist roles is advantageous but not required
• Personal assistant or administrative experience that includes calendar management and customer support functions is preferred
• Ability to type quickly with accuracy and perform proofreading as needed

Join us in creating a welcoming atmosphere where professionalism meets efficiency! This role is perfect for motivated individuals eager to grow their office management expertise while delivering outstanding service. We value energetic team players who thrive on organization, communication, and supporting our daily operations.

Pay: $18.00 - $23.00 per hour

Work Location: In person