Office Assistant/Receptionist

Job Overview
We are seeking a dependable and detail-oriented Bilingual Office Assistant to support our tax and bookkeeping operations. This role is essential during both peak tax season and throughout the year, assisting with client communication, document organization, and administrative support. The ideal candidate is organized, trustworthy, and comfortable handling sensitive financial information.

Responsibilities

• Perform accurate data entry for client financial and tax-related information
• Organize and maintain client files, ensuring compliance with confidentiality standards
• Assist with collecting, scanning, and filing tax documents (W-2s, 1099s, receipts, etc.)
• Provide excellent customer service by answering client questions and scheduling appointments
• Use Microsoft Office and/or Google Workspace for document preparation and communication
• Manage front desk duties, including greeting clients and handling incoming calls
• Assist with calendar management during tax season and send appointment reminders
• Handle confidential financial information with discretion and professionalism
• Run office errands and assist with general administrative duties

Experience

• Previous experience in an office, administrative, or bookkeeping environment preferred
• Strong data entry skills with high attention to detail
• Proficiency in Google Workspace or Microsoft Office Suite
• Excellent organizational and multitasking abilities, especially in a fast-paced environment
• Strong communication skills (written and verbal)
• Bilingual (English/Spanish preferred)
• Customer service or front desk experience is highly desirable

What We’re Looking For

• High level of integrity and ability to handle confidential information
• Strong attention to detail and accuracy
• Reliable, punctual, and professional
• Ability to work efficiently under deadlines, especially during tax season
• Team-oriented with a positive attitude

If you are organized, dependable, and interested in working in a professional tax and bookkeeping environment, we encourage you to apply.

Job Type: Full-time

Pay: From $16.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person