Office Assistant/Receptionist

Job Summary
We are seeking a dynamic and highly organized Office Assistant/Receptionist to join our team! In this vital role, you will act as the backbone of our office operations, providing essential administrative support to ensure smooth daily functions. Your energetic approach and attention to detail will help foster an efficient work environment, enhance communication, and support our team’s success. This paid position offers an exciting opportunity for someone with strong office management skills and a passion for delivering exceptional customer service.

Duties

• Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
• Operate phone, directing calls accurately and courteously using proper phone etiquette
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Schedule appointments, manage calendars, and coordinate meetings efficiently using Microsoft Office/Excel.
• Provide customer support by answering inquiries, assisting with inquiries in person or via phone/email, and ensuring positive interactions
• Perform clerical tasks such as typing correspondence, preparing reports, handling mail, and maintaining office supplies
• Support bookkeeping activities using software to track expenses and invoices

Requirements

• Proven office management experience with a strong background in administrative support roles
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel) and data entry skills
• Prior experience in clerical tasks such as filing, proofreading, and document organization
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Exceptional phone etiquette skills with experience handling multi-line phone systems and providing customer service
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Personal assistant
• Knowledge of bookkeeping software is advantageous
• Ability to manage time efficiently while prioritizing tasks to meet deadlines

Join us as a Office Assistant/Receptionist and become an integral part of a vibrant team dedicated to excellence! Your proactive attitude and organizational expertise will help us deliver outstanding service while supporting our operational goals. This role promises growth opportunities for motivated individuals eager to make a positive impact every day.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person