Office Assistant/Receptionist

Overview
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional customer service and administrative support. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a welcoming environment for visitors and clients alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace atmosphere.

Duties

• Greet visitors and direct them appropriately, maintaining a positive first impression
• Manage multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Handle data entry, filing, and document proofreading to ensure accuracy and organization
• Maintain appointment calendars, schedule meetings, and manage calendar updates using Google Workspace or Microsoft Office tools
• Assist with basic bookkeeping tasks using QuickBooks or similar accounting software
• Support office management tasks such as supply inventory, mail distribution, and record keeping
• Provide customer support by addressing inquiries promptly and professionally, ensuring excellent service at all times

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems and phone etiquette best practices
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Knowledge of QuickBooks for bookkeeping and basic financial recordkeeping
• Excellent time management skills to prioritize tasks efficiently in a fast-paced environment
• Previous experience as a dental or medical receptionist is a plus, including calendar management and patient communication
• Personal assistant experience or office management background is advantageous for supporting various administrative functions

Join us in creating a vibrant workplace where your organizational talents shine! This is more than just an office job — it’s an opportunity to grow your career while making a meaningful impact through exceptional support and service.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance

People with a criminal record are encouraged to apply

Work Location: In person