Office Assistant/Receptionist

Job Summary
We are seeking a proactive and organized Office Assistant/Receptionist to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. Your energetic approach and excellent organizational skills will help keep our office running smoothly, supporting various departments with clerical support, data entry, and customer service. This paid position offers an exciting opportunity to develop your office management skills in a professional setting.

Duties

• Greet visitors and clients warmly, providing exceptional customer service and maintaining a professional front desk presence
• Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages with attention to detail
• Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using digital tools such as Google Workspace and Microsoft Office
• Assist with calendar management, scheduling appointments, meetings, and reminders for staff members
• Support office management tasks such as supply inventory, ordering office supplies, and maintaining cleanliness of common areas
• Perform clerical duties including proofreading documents, managing spreadsheets, and supporting bookkeeping activities using QuickBooks or similar software

Requirements

• Proven experience in an office environment or as a receptionist with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Bilingual abilities are highly desirable to assist diverse client needs
• Experience with multi-line phone systems and phone etiquette is essential
• Knowledge of office management procedures such as filing, data entry, and calendar coordination
• Previous experience in customer service or customer support roles preferred
• Ability to handle sensitive information discreetly while demonstrating professionalism at all times
• Familiarity with medical or dental receptionist duties is a plus but not required
• Personal assistant or medical receptionist experience can be advantageous for this role

Join us to be part of a vibrant team dedicated to delivering exceptional support in a fast-paced environment. Your enthusiasm and attention to detail will make a meaningful impact on our daily operations!

Pay: $18.00 - $23.00 per hour

Benefits:

• Flexible schedule
• Flexible spending account

Work Location: Hybrid remote in Newark, NJ 07104