Office Assistant/Receptionist

Overview

Join our dynamic team as an Office Assistant/Receptionist and become the welcoming face of our organization! This vibrant role is designed for energetic, detail-oriented individuals who thrive in a fast-paced environment. You will be the first point of contact for visitors and clients, ensuring smooth daily operations through excellent administrative support. Your proactive approach and strong organizational skills will help keep our office running efficiently while providing exceptional customer service. This paid position offers an exciting opportunity to develop your office management expertise and gain valuable experience across various administrative functions.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and warmth, creating a positive first impression.
• Manage multi-line phone systems, directing calls accurately and courteously while maintaining phone etiquette.
• Handle incoming and outgoing correspondence, including emails, mail, and packages, with attention to detail.
• Maintain organized filing systems, both electronic and paper-based, ensuring easy retrieval of documents.
• Assist with data entry tasks using productivity software such as Microsoft Office, Google Workspace, spreadsheets, and word processing tools.
• Support calendar management and appointment scheduling for staff and executives to optimize time efficiency.
• Perform basic bookkeeping tasks using QuickBooks or similar software to track expenses and invoices.
• Provide general office management support including supply inventory, photocopying, proofreading documents, and supporting clerical tasks as needed.
• Offer customer support by addressing inquiries promptly via phone or email and ensuring client communication is handled professionally.
• Maintain a clean and organized front desk area to promote a welcoming environment for all visitors.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, data entry, and productivity software.
• Familiarity with multi-line phone systems and phone etiquette to handle calls effectively.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Strong attention to detail for proofreading, filing, and managing documentation accurately.
• Prior experience in customer service or front desk roles enhances your ability to engage positively with visitors and clients.
• Ability to manage time efficiently while juggling multiple responsibilities in a fast-paced environment.
• Technical proficiency in office management tools such as QuickBooks or bookkeeping software is a plus.
• Experience with medical or dental receptionist duties is advantageous but not required; a willingness to learn is essential.
• Personal assistant or calendar management experience will support smooth daily operations.

Embark on a rewarding career where your organizational talents shine! We’re committed to fostering a supportive environment that values your contributions while offering opportunities for growth in office administration and customer service excellence.

Pay: $17.00 - $26.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person