Office Assitant

Position: Office assistant
Department: Project Operations
Project: Islamabad Metro Bus Project
Location: Islamabad
Reporting To: Project Director (TAP)
Company: Trade and Projects (TAP)

Job Objective:

To ensure efficient and smooth office operations by managing HR documentation, inventory and stock, files and letters of organization and coordinating effectively with internal & external departments if required. The role also includes handling procurement, maintaining office infrastructure, managing petty cash and billing records and ensuring timely reporting. A key aspect is serving as a liaison with contractors and government bodies, such as the CDA. The position supports administrative functions, field coordination, and visitor handling and upholds discipline and professionalism across the workplace.

1. HR Coordination

• Maintain updated employee files, attendance records, and HR documentation.
• Support recruitment processes, onboarding, and day-to-day HR communications.
• Draft HR-related letters, internal notices, and reports as required.

2. Office & File Management

• Manage office supplies, inventory, procurement processes, and vendor follow-ups.
• Maintain both digital and physical filing systems for correspondence, approvals, and records.
• Ensure availability and proper tracking of stationery, office equipment, and resources.
• Maintain registers, incoming/outgoing mail logs, and documentation archives.

3. Liaison & External Coordination

• Act as point-of-contact with CDA, government departments, and external contractors.
• Follow up on NOCs, approvals, compliance documentation, and legal matters.
• Draft and dispatch formal letters, applications, and communications on behalf of the organisation.

4. Field & Administrative Support

• Coordinate with field teams for daily reporting, data collection, and activity updates.
• Organise and support internal meetings, inspections, and visits by officials.
• Assist the Project Director (PD) in daily office affairs and special tasks.Full-time position based in Islamabad
• 6 days working per week (as per project requirements)
• Field visits and external coordination as required

Job Type: Full-time

Pay: Rs40,000.00 - Rs45,000.00 per month

Work Location: In person