OFFICE ASSOCIATE II

Under general supervision, performs standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. Reads, prioritizes and routes incoming mail. Makes travel arrangements and reservations. Schedules appointments. Orders supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence. May supervise other support personnel. May handle confidential information, dictation and transcription. May verify insurance and process medical record requests.

Duties and Responsibilities:

• Maintain faculty CVs, biosketches, and other support documentation.
• Assist with onboarding activities for new employees and students, including processing paperwork and coordinating access requests.
• Coordinate meetings, conference room scheduling, Zoom sessions, and travel arrangements
• Process reimbursement requests, requisitions, and supply orders
• Provide administrative support for budgets, grant applications, and research-related reporting activities
• Enter and maintain records in departmental systems, including ELAS and IRAP
• Manage mail, filing, and other general office operations
• Perform other duties as assigned

Salary Range: $15.00 - $21.63

High School diploma or GED and five (5) years of related experience required.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.