Office Clerical Support

Overview
We are seeking a dynamic and highly organized Office Clerical Support professional to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth administrative workflows and exceptional customer service. Your energy, attention to detail, and proactive approach will help create an efficient, welcoming office environment. This paid position offers an exciting opportunity to develop your office management skills while supporting various administrative functions across our organization.

Duties

• Greet visitors and manage front desk responsibilities with professionalism and warmth, creating a positive first impression.
• Operate multi-line phone systems, answer inquiries promptly, and direct calls accurately using proper phone etiquette.
• Perform data entry tasks with speed and accuracy, utilizing computer skills in Microsoft Office, Google Workspace, and other relevant software.
• Manage appointment scheduling and calendar coordination for staff members or departments to ensure optimal time management.
• Maintain organized filing systems—both digital and physical—ensuring documents are easily accessible and properly stored.
• Proofread correspondence, reports, and documents for clarity, accuracy, and professionalism before distribution.
• Support office management activities such as supply inventory checks, ordering supplies, and maintaining office equipment.
• Provide excellent customer support by addressing inquiries efficiently and courteously in person or over the phone.
• Handle incoming mail, emails, and deliveries with attention to detail and timeliness.
• Support team members with administrative tasks such as copying, scanning, data entry, and document preparation.
• Contribute to a positive office environment through effective organization, time management, and teamwork.

Qualifications

• Proven experience in an office setting or clerical role demonstrating strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and basic computer literacy.
• Experience with multi-line phone systems and handling high-volume calls with professionalism.
• Excellent phone etiquette combined with strong customer service skills to support visitors and callers confidently.
• Ability to perform data entry accurately at a fast pace while maintaining focus on quality.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Personal assistant or office management experience is desirable for broader support responsibilities.
• Demonstrated proofreading skills for professional communication materials. Join us to be part of a vibrant team where your organizational talents make a real difference! This role offers meaningful work supporting daily operations while providing opportunities for growth in office administration and customer service excellence.

Job Type: Part-time

Pay: $9.25 - $9.75 per hour

Expected hours: 30 per week

Benefits:

• 401(k)
• Employee discount
• Paid time off
• Retirement plan

Work Location: In person