Office Clerk

Overview
We are seeking a dynamic and detail-oriented Office Clerk to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and customer service. As an Office Clerk, you will be the first point of contact for visitors and callers, manage essential clerical tasks, and assist with office management duties. Your energetic approach and organizational skills will help create an efficient, welcoming environment that keeps our operations running seamlessly. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced setting.

Duties

• Greet visitors professionally at the front desk, answer multi-line phone systems, and direct calls with excellent phone etiquette
• Manage front desk responsibilities, including handling incoming correspondence, mail distribution, and visitor sign-in procedures
• Perform data entry and maintain accurate filing systems both physically and digitally using tools like Google Workspace and Microsoft Office
• Assist with office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Support bookkeeping activities using QuickBooks or similar accounting software, including basic invoicing and expense tracking
• Provide customer support by responding promptly to inquiries via phone or email, ensuring positive interactions
• Perform clerical duties such as proofreading documents, organizing files, and maintaining office supplies

Requirements

• Proven office experience or clerical experience demonstrating organizational skills and attention to detail
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Familiarity with QuickBooks or bookkeeping software is a plus; experience in medical or dental receptionist roles is advantageous
• Exceptional time management skills with the ability to prioritize tasks efficiently
• Personal assistant or medical receptionist experience is beneficial for understanding complex scheduling and customer support needs
• Ability to perform data entry accurately with a high typing speed; proofreading skills are important for document quality assurance
• Fluent in both Chinese and English

Join us as an Office Clerk to be a vital part of a vibrant team dedicated to excellence! Your proactive attitude and organizational prowess will ensure our office operates smoothly while delivering outstanding service to clients and visitors alike.

Pay: $23.77 - $28.63 per hour

Work Location: In person