Office Coordinator

Job Title: Office Coordinator

Location: Dubai

About the Role

The Office Coordinator plays a key role in ensuring the smooth and efficient daily functioning of the office. As a central point of contact for employees, visitors, and external partners, the Office Coordinator supports office operations, oversees administrative tasks, and contributes to maintaining a positive and well-organized work environment.

1/ Key Responsibilities

Reception & Front Desk Management

• Greet and assist visitors and employees in a professional and welcoming manner

• Answer, screen, and direct incoming phone calls to the appropriate team members

• Maintain an organized, clean, and professional reception area

Office Operations & Administration

• Manage all incoming and outgoing mail, packages, and courier services

• Monitor and manage office supplies, including stock levels and purchase requests

• Oversee office maintenance services and coordinate with external vendors

• Ensure common areas (meeting rooms, pantry, etc.) remain tidy and fully functional

• Support office management and other departments with administrative needs

Meeting & Travel Coordination

• Schedule and coordinate appointments, meetings, and conference room bookings

• Handle business travel bookings for the team: flights, hotels, transportation, visas

• Assist with logistics for internal events, workshops, and team meetings

HR Support

• Assist with onboarding logistics for new joiners

• Support HR in maintaining employee records and documentation

• Help coordinate staff activities, celebrations, and engagement initiatives

2/ Role-Specific Skills

• Strong verbal and written communication skills

• Fluency in English mandatory

• Highly organized and able to manage multiple tasks simultaneously

• Proactive and solution oriented

• Attention to detail and problem-solving mindset

• Proficiency in Microsoft Office Suite

• Data entry and record-keeping abilities

3/ Desired Background and Experience

• High school diploma or equivalent; additional administrative or office management training is a plus

• Experience in office coordination, front desk, receptionist, or administrative support role