Office Coordinator

Job Summary
We are seeking a dynamic and highly organized Office Coordinator to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions, efficient communication, and seamless administrative support. As an Office Coordinator, you will manage a variety of responsibilities including Accounts Payable, Payroll, scheduling, vendor relations, human resources support, and office management. Your energetic approach and exceptional organizational skills will help foster a productive and welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting while making a meaningful impact on our organization’s success.

Duties

• Oversee daily office operations to ensure efficiency and organization across all departments
• Manage appointment scheduling, calendar coordination, and meeting logistics for staff and leadership
• Coordinate event planning activities including meetings, trainings, and company events to promote team engagement
• Supervise administrative staff and provide training & development opportunities to enhance team performance
• Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive relationships with service providers
• Maintain accurate bookkeeping records using QuickBooks Desktop for invoicing, expense tracking, and payroll processing
• Support human resources functions such as onboarding new employees, managing files, and assisting with payroll administration
• Oversee front desk responsibilities including multi-line phone systems, greeting visitors, and managing phone etiquette
• Organize filing systems—both digital and physical—to ensure easy access to important documents
• Manage office budgets and assist with basic bookkeeping tasks to keep expenses aligned with organizational goals

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills
• Demonstrated supervisory experience with the ability to lead a team effectively
• Proficiency in QuickBooks for financial management tasks such as payroll and budgeting
• Excellent communication skills—both verbal and written—plus strong organizational abilities
• Experience in event planning and vendor management to coordinate logistics smoothly
• Knowledge of human resources procedures including onboarding, employee records management, and payroll support
• Ability to handle multiple priorities efficiently in a fast-paced environment
• Strong attention to detail combined with proactive problem-solving skills

Pay: $25.00 - $28.00 per hour

Work Location: In person