Office Coordinator

Job Summary
We are seeking a dynamic and highly organized Office Coordinator to streamline daily operations and foster a productive, welcoming environment. This vital role involves managing administrative tasks, coordinating and making schedules, overseeing customer relationships, and supporting team members across various departments. The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to handle multiple responsibilities with efficiency and enthusiasm.

We are looking for someone that is a self starter and can manage their own day without direct oversight. Join us in our healthy employee forward environment. Where we take pride in showing up for each other each day. We are a small local company of almost 19 years. With an average of 15 employees. Miss Jean's Cleaning is continuously growing and looking for individuals that want to grow with us.

Duties

• Manage and coordinate schedules, appointments, and meetings to ensure smooth daily operations.
• Oversee customer management, including billing, processing invoices, and maintaining positive relationships.
• Organize company events, meetings, and training sessions to promote team engagement and development.
• Supervise administrative staff and provide guidance on clerical tasks such as filing, data entry, and record keeping.
• Handle front desk responsibilities with professionalism, including communication with customers and managing phone communications with excellent phone etiquette.
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software; oversee payroll processing and human resources documentation.
• Support office management activities by monitoring budgets, managing supplies inventory, and ensuring compliance with company policies.

Skills

• Proven experience in office management, administrative support, or related roles within a professional setting.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent communication skills—both verbal and written—to interact confidently with team members and customers.
• Proficiency in scheduling tools, calendar management software, and QuickBooks for bookkeeping and payroll functions.
• Demonstrated experience in planning, customer relations, and supervising team members.
• Knowledge of human resources procedures including onboarding, training & development initiatives.
• Ability to make fast decisions and adapt quickly.
• The ability to lead a positive work environment is crucial.

Pay: $20.00 - $22.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Otsego, MN 55301