Office Coordinator

Under the immediate supervision of the School Director, the Ross Valley Charter School Office Coordinator is an important member of the school’s administrative team and works to ensure that parents, students, staff, community partners and school visitors are consistently greeted with a welcoming, professional environment.

Summary of Duties

This on-site position is ideal for a self-motivated, organized multi-tasker and skilled communicator who is capable of working with children and adults in a kind, cooperative manner and enjoys working within a school community and having frequent, in person contact with parents, teachers, and students.

Key Responsibilities

• Manages and maintains an organized, professional, and welcoming school office
• Communicates harmoniously with parents and school staff
• Greets students, families, and other visitors as they arrive on campus
• Acts as the office receptionist: receives and answers phone inquiries; refers messages for staff and students; clearly and confidently conveys information about the school, its schedule and calendar of events, and its policies and procedures
• Responds to office emails in a timely and professional manner
• Completes filing and administrative office tasks
• Keeps daily attendance records and prepares attendance reports; verifies student absences and/or tardies
• Coordinates the school lunch program, including being the point of contact for the school lunch provider; sets up lunch daily
• Coordinates supply orders
• Administers first aid; makes necessary calls for assistance; prepares student and staff accident reports
• Coordinates school communications and newsletters
• Assists the School Director in drafting reports as requested
• Assists in curating school photos and maintaining the school’s social media presence
• Reserves facilities and secures vendors for school events, as needed
• Participates in staff and office team meetings and in-service training programs
• Supervises students outside of class, on the playground, and in the lunch area as scheduled and as needed
• Other duties as assigned

Qualifications

Bachelor’s Degree

Experience with children, preferred

Prior administrative experience in a school or office setting

Strong writing and proofreading skills

Proficient in Google Workspace (Docs, Sheets, Slides, Drive)

Current CPR/First Aid Certificate or willingness to obtain certification

Bilingual (Spanish), a plus

Knowledge of:

• Concepts of child development and behavior (or willingness to learn)
• Conflict resolution techniques (or willingness to learn)
• Clerical duties and necessary skills

Ability to:

• Model desired behaviors
• Maintain calm when emotions are running high
• Maintain a patient, warm and helpful attitude towards students and parents
• Communicate effectively in person and in writing with all stakeholders
• Complete work accurately and in a timely manner
• Work independently
• Multi-task and graciously handle interruptions
• Flexibly adjust and respond to shifting priorities
• Work with confidentiality and discretion
• Collaborate effectively with colleagues and with the School Director
• Use specified technology to perform key duties of the position
• Answer phones

Benefits

• This position is eligible for enrollment in the health benefits subscribed to by the school.
• This position includes paid holidays as specified in the Employee Handbook.
• This position includes vacation during the scheduled fall, winter, and spring school breaks.

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job. While performing the duties of this job, the person is regularly required to use hands, to speak and to hear. The staff member is required to stand, walk, reach with hands, and stoop. The person must occasionally lift 20 or more pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.

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About Ross Valley Charter:

Ross Valley Charter is a public charter school located in Fairfax, California serving students in grades TK-5. Founded by a group of dedicated teachers and community members, RVC opened our doors in August 2017.

Several features distinguish RVC:

• We value and encourage staff and parents to have a strong voice in the direction the school takes. Our school is stronger when we work collaboratively.
• We utilize a multi-age classroom model. We typically have a TK class and K-1 students learning together, grades 2-3 together, and grades 4-5 together.
• We share a belief that inquiry-based learning provides the best opportunities for students to grow their understanding of academic content.
• Our program equally nurtures students’ social-emotional needs as well as their academic needs.
• Parent involvement is central to our school culture. Families are strongly encouraged to contribute to our school community.

RVC is committed to:

• Developing students who are self-motivated, competent, self-directed, and socially responsible learners.
• Partnering staff, students, parents and community to create a unique, challenging and individualized learning environment with high academic standards and expectations.
• Applying academic learning to meaningful real-life activities and situations through project-based programs.
• Respecting diversity and whole child development – cognitive, emotional, social and physical.

Ross Valley Charter is a thriving, evolving school that provides an incredible opportunity for innovative staff who want to have the greatest possible impact on the lives of students and families. You can learn more about Ross Valley Charter at .

Ross Valley Charter is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, creed, age, gender or disability. Inquiries regarding compliance procedures may be directed to our personnel office.

Ross Valley Charter complies with the Americans with Disabilities Act. Persons with a disability who may need some accommodation in the hiring process should contact our personnel office.

Ross Valley Charter requires a successful candidate to provide the school with a background check, TB Screening, and employment eligibility and verification of a legal right to work in the United States in compliance with the Immigration Reform and Control Act.

Pay: $26.00 - $40.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person