Office Coordinator (Arabic Female Only)

Job Overview

We are a Media & Advertising Agency seeking a highly organized and reliable Office Coordinator to handle all daily office operations and administrative tasks.
This role is ideal for someone who can work independently and manage a wide range of responsibilities in a small team environment.

Important Note: The company operates with a small team (maximum 6 employees), so the Office Coordinator will be responsible for all office-related matters.Key Responsibilities

• Take full responsibility for all office administrative operations
• Manage daily office activities and ensure smooth workflow
• Handle incoming calls and official emails professionally in English and Arabic
• Prepare, organize, and maintain files, contracts, and invoices
• Follow up on client contracts and documentation
• Coordinate with clients regarding contracts, renewals, and requirements
• Coordinate between departments (Design, Marketing, Sales)
• Prepare reports and basic presentations when required
• Manage office suppliers, purchases, and office requirements
• Track tasks, deadlines, and follow-ups independently
• Maintain confidentiality of company and client information

Job Requirements (Strict)

• Female candidates only
• Minimum 3 years of experience as an Office Coordinator, Administrative Officer, or similar role
• Fluent in English & Arabic (spoken and written) – Mandatory
• Experience in client coordination and contract follow-up
• Strong organizational and multitasking skills
• Ability to manage the office independently
• Excellent command of Microsoft Office (Word, Excel, Outlook & PowerPoint)
• Ability to prepare basic professional presentations
• Professional attitude, appearance, and communication skills
• Previous experience in a Media, Advertising, or Marketing Agency is highly preferred

Working Hours

• Monday – Friday: 8:30 AM – 5:30 PM
• Saturday: 8:30 AM – 4:00 PM
• Sunday: OFF

Job Type: Full-time

Pay: AED2,000.00 - AED5,000.00 per month