Office Coordinator (Female)

The Office Coordinator runs the operational floor of our evening shift. You will own the small-but-critical systems that keep the office moving attendance and check-ins, bills and documents, meeting schedules, office inventory, and the kitchen budget. The role pairs front-of-house presence with real back-office responsibility, and your work directly shapes how smoothly every shift runs.

Office Location: Near Gaddafi Stadium, Hali Road, Gulberg 3, Lahore
Office Timings: Monday to Friday, 2:30 PM – 10:30 PM
Meal: Free Dinner

What You Will Do:

• Office upkeep & front desk — keep workstations, meeting rooms, kitchen, and common areas presentable; greet visitors and route incoming calls.
• Attendance & check-ins — monitor evening-shift check-ins and check-outs; flag late arrivals, absences, and irregularities to HR; maintain accurate shift records.
• Bills & documents — receive, log, and track utility bills, vendor invoices, and admin documents; coordinate timely payments with the accounts team; keep records organized and retrievable.
• Meeting schedules — coordinate internal and client meeting calendars for the evening shift; book rooms, send reminders, prepare materials, and reset rooms afterward.
• Office inventory — track stationery, IT consumables, pantry stock, and other supplies; raise reorders before stockouts; maintain a simple inventory log.
• Kitchen & pantry budget — manage groceries, refreshments, and dinner arrangements; track monthly spend against budget; negotiate with vendors where useful.
• Document handling & admin support — photocopy, scan, file, and assist HR / admin with record-keeping and onboarding logistics.
• Shift handover — coordinate a clean handover with the day-shift team at start of shift and complete lock-up routines at end of shift.

What We Are Looking For

• Bachelor's degree, with strong written and verbal communication skills.
• 2–4 years of experience as an Office Coordinator, Admin Officer, Receptionist, or similar role — ideally one with budget, bills, or attendance ownership.
• Solid working knowledge of MS Excel (bills, budgets, inventory), Word, and Outlook.
• Strong attention to detail, particularly with numbers, bills, and records.
• Comfortable using attendance systems, WhatsApp Web, and basic admin tools.
• Punctual, presentable, and dependable — this is a customer-facing shift.
• Good spoken and written English; confident with international visitors and calls.
• A service mindset paired with the confidence to follow up with staff and vendors when something needs to move.
• Able to commute to the office for a 2:30 PM – 10:30 PM shift, five days a week.
• A service mindset — you take pride in keeping things in order without being asked twice.

Job Type: Full-time

Pay: Rs50,000.00 - Rs60,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Office Administration: 1 year (Required)

Location:

• Lahore (Required)

Work Location: In person