Office Coordinator (Non-Profit)

Office Coordinator

Our client, a local non-profit in Wilmington, DE is seeking an Office Coordinator to join their team! This is a temp to hire position offering an exciting opportunity to join an organization deeply rooted in community engagement and empowerment.

Position Overview

The Office Coordinator ensures smooth day-to-day operations, supports internal teams, and helps maintain clear communication and organization across the organization.

If you thrive in a fast-paced nonprofit setting, enjoy organization, and love being the go-to support for a passionate team, this role is for you. This opportunity would also be great for a college graduate seeking experience in the non-profit environment.

Key Responsibilities

• Maintain organized office systems, filing structures, and administrative processes
• Support the development and updating of policies and procedures
• Coordinate calendars, schedule meetings, and manage logistics
• Draft and distribute communications, newsletters, and internal updates
• Assist with program operations and cross-team coordination
• Take meeting notes and support report creation and planning materials
• Manage office and program supply inventory
• Support HR onboarding and general administrative workflows
• Serve as a primary point of contact for partners, visitors, and stakeholders
• Collaborate with leadership and administrative staff to support efficient organizational flow

Qualifications

Required:

• Minimum 4 years of experience in administration, operations, or nonprofit support is preferred
• Strong organizational, communication, and project coordination skills
• Experience with Microsoft Office, Google Suite, Constant Contact, and digital filing systems
• Ability to prioritize multiple tasks and maintain professionalism under pressure
• Tech-savvy and comfortable adopting new tools and AI-based systems
• Excellent written and verbal communication
• Valid driver’s license and reliable transportation

Preferred (Not Required):

• Bookkeeping or nonprofit financial management experience
• Grant research or administrative support experience
• Marketing, social media, or event coordination skills
• Familiarity with tools such as Canva, Beautiful.ai, Monday.com, or other project platforms

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