Office Coordinator/Receptionist

About Us

At Carlton, we are dedicated to enriching the lives of older adults by offering personalized care and fostering a warm and supportive environment. We know it takes a special group of individuals to help our residents live their lives to the fullest, surrounded by love, kindness, and care. We believe happy employees ensure happy residents. With attractive benefits, hands-on training, and opportunities for career advancement, we take great pride in recruiting people who embrace and embody our unique “culture of caring.”

Join our exceptional team at Carlton Senior Living as our Office Coordinator/Receptionist!

Why work with us:

• Annual Raises
• Anniversary Bonus
• Immediate Pay
• Fitness/Education Reimbursement
• Holiday pay
• Sick/Vacation Time
• Medical, Dental, Vision… and more!

What we are hiring for:

Schedule: Monday through Friday

Starting Pay Range: $27 to $29 per hour

What You’ll Do:

• Answer incoming calls and greet/assist visitors
• Monitor and respond to shared inboxes and general inquiries
• Provide daily administrative support (printing, requests, troubleshooting)
• Maintain organized files, records, and document systems
• Large print/lamination projects
• Prepare and distribute training materials and meeting documentation
• Support company events and special projects
• Process and manage invoices
• Support Accounts Payable (check processing, tracking, supply ordering)
• Complete expense reports and assist with financial tracking
• Assist with onboarding tools, access, and operational needs
• Maintain accurate community and manager records
• Post updates, announcements, and recognition on internal platforms
• Support company programs and events
• Coordinate materials, logistics, and execution of special projects

Qualifications:

• Must be at least eighteen (18) years or older, per Title 22 requirements
• One to three years of related experience and/or training.
• Strong verbal and written communication skills with the ability to interact effectively with residents, families, and team members.
• Proficient in basic computer applications such as Microsoft Office, email, and scheduling systems.