Office & HR Coordinator (English & Mandarin) Bilingual

Company Overview

Galaxy International Group, founded in 2017, is a comprehensive service provider of frozen foods in the United States. Originally starting with traditional frozen seafood, the company has now expanded to offer five major categories of products: fish, shrimp, meat, Chinese pre-made dishes, and Sichuan-style Japanese cuisine. The product SKU count exceeds 1,500, and the company has core supply chain resources in 26 countries across five continents.

The company's headquarters is located in Atlanta, with branch offices in Los Angeles and New York. It operates a total of 40,000 square feet of cold storage and an efficient distribution system, offering a complete supply chain service capability that covers product procurement, import customs clearance, warehousing, logistics and distribution, as well as market promotion and sales follow-up across the United States.

Position Summary:

The HR & Office Coordinator plays a key administrative and human resources support role within Galaxy Global International’s U.S. headquarters. This position assists with daily HR operations, recruitment, onboarding, payroll coordination, employee relations, and general office management. The ideal candidate is bilingual in Mandarin and English, detail-oriented, and able to thrive in a fast-paced, multicultural environment.

Key Responsibilities:

Human Resources Support

• Assist in posting job openings, scheduling interviews, and coordinating recruitment activities.
• Support employee onboarding/offboarding, new hire orientation, and personnel file management.
• Maintain and update employee records, ensuring compliance with company policies and state/federal labor laws.
• Coordinate payroll data entry, timesheets, and benefits enrollment with the HR/Finance team.
• Assist in tracking attendance, leave requests, and performance review documentation.
• Help organize employee engagement activities, training sessions, and company events.

Office Administration

• Manage office supplies, vendor relationships, and service contracts (cleaning, maintenance, etc.).
• Coordinate meeting schedules, travel arrangements, and visitor logistics.
• Support document filing, correspondence, and office communication systems.
• Ensure a clean, professional, and efficient office environment.
• Serve as liaison between U.S. and China offices for administrative updates and communication.

Bilingual Communication

• Translate HR notices, memos, and company documents between English and Mandarin as needed.
• Facilitate communication between English- and Mandarin-speaking employees, managers, and vendors.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 2+ years of experience in HR coordination or office administration (U.S. experience preferred).
• Fluent in Mandarin and English (both written and verbal).
• Strong organizational, multitasking, and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HR systems or payroll software.
• Understanding of U.S. employment laws and HR compliance basics a plus.
• High level of discretion with confidential employee information.

Preferred Attributes:

• Experience working in multicultural or international business environments.
• Ability to handle multiple priorities with a positive, proactive attitude.
• Strong problem-solving and communication skills.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person