Office Manager

Overview

Beyond Limits is seeking a detail oriented Office Manager to maintain the office administration tasks. The ideal candidate will be responsible for overseeing the general administrative functions and any events or activities in the office. And the ability to blend a positive attitude, flexibility, discretion, and command while managing multiple priorities including supporting C-Level Executives, Calendar Management, Administrative Tasks, Meeting Setup and Travel Planning.

Job Duties / Responsibilities

• Manage and maintain executive schedules, including : making appointments, managing incoming calls, emails and correspondence distribution.
• Experience with International Travel scheduling
• Monitor inventory of office supplies and initiating timely replenishment orders and handle monthly office expenses.
• Be the point person for all things office facilities, management related,filing systems and providing administrative support to the EMEA team.
• Coordination of complex schedules and logistics
• Maintain a professional, organized office environment
• Assist the Global Marketing Director in executing a cohesive, results-oriented marketing communications and events strategy that supports global corporate and cross-department initiatives.
• Manage and coordinate marketing activities including local events, media requests, thought-leadership opportunities, etc. including timely review of assists and elements to meet deadlines.
• Provide support to the EMEA Finance team.

Minimum Qualifications

• Bachelors Degree in a related field.
• Minimum 5+ years of office management experience.
• Strong knowledge in Saudi Labor Law.
• Strong experience and knowledge in working with governmental portals.
• Know-How of Visas, Work Permit and Residences.
• Demonstrating strong organization & communication skills with attention to detail
• Ability to appropriately respond to and resolve issues with little direction
• Anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
• Ability to work effectively in a team environment
• Past experience in working with a highly technical organization a plus

Preferred Qualifications

• Event planning and execution
• Advanced MS Office experience