OFFICE MANAGER

ROLE OVERVIEW

We are looking for a proactive and highly organized Executive Assistant & Administrative Coordinator to support our leadership team. This role is vital in ensuring that executives remain focused on strategic priorities by managing daily operations, communications, and administrative tasks.

The ideal candidate excels in a fast-moving startup setting, displays exceptional judgment in handling sensitive information, and brings organization to a dynamic workplace.

RESPONSIBILITIES

EXECUTIVE SUPPORT

• Manage complex calendars and schedule meetings across various time zones.
• Coordinate domestic and international travel arrangements (flights, accommodations, itineraries).
• Track receipts and process reimbursements.
• Draft, proofread, and manage correspondence on behalf of the leadership team.

ADMINISTRATIVE & OPERATIONAL SUPPORT

• Organize and maintain digital files, records, and knowledge bases.
• Take meeting notes, track action items, and ensure timely follow-up.
• Support the onboarding process for new team members and contractors.
• Assist with account setup, compliance documentation, and invoice tracking.

COMMUNICATION & COORDINATION

• Serve as a point of contact between leadership and internal/external stakeholders.
• Manage inboxes and communication channels to facilitate efficient correspondence.
• Coordinate with teams to align priorities and keep projects on track.

COMPLIANCE & FINANCE SUPPORT

• Assist with compliance documentation and reporting.
• Track and organize invoices, contracts, and related documents.

REQUIREMENTS

• Prior experience supporting senior executives, particularly in a startup or fast-paced environment.
• Strong organizational skills with attention to detail and follow-through.
• Excellent written and verbal communication abilities.
• High level of discretion and judgment in handling confidential information.
• Proficiency with productivity tools (Google Workspace, DocuSign, HR platforms, invoice management systems).
• Comfortable navigating compliance and operational processes.

COMPENSATION

• $100k - $150k

LOCATION / POLICY

• Minimum of three days per week in-office in Dumbo, Brooklyn.