Office Manager

Who We Are

For over 30 years, Capital Homes has been a Tulsa-based home builder committed to building high-quality homes and vibrant communities across the region.

About the Role

The Office Manager is the heartbeat of our organization, ensuring our office runs smoothly, efficiently, and with genuine hospitality. This role combines operational excellence with a personal touch, creating a workplace that feels welcoming, organized, and professional for both our team and our guests. The ideal candidate is proactive, detail-oriented, and takes pride in making things work better and feel better for everyone around them.

Reports To: Chief Financial Officer

Department: Operations / Administration

Key Responsibilities

Office Operations & Administration

• Oversee and coordinate daily office operations to maintain an efficient, organized, and positive work environment.
• Manage office supplies, kitchen and paper products, and ensure timely ordering and restocking to avoid shortages.
• Coordinate equipment maintenance, vendor relationships, and service providers such as the cleaning crew, copier service, and IT support.
• Maintain organized digital and physical filing systems, ensuring confidentiality and accuracy in all documentation.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Process invoices, expense reports, and vendor payments while maintaining accurate accounts payable records.
• Prepare and assemble builder closing documents for title companies.

Hospitality & Culture

• Serve as the central point of contact for employees, clients, and partners while providing a warm, professional, and friendly first impression.
• Create a welcoming atmosphere each morning by preparing coffee and refreshments and maintaining tidy, inviting common areas.
• Keep the breakroom and conference rooms guest-ready at all times, ensuring cleanliness, supplies, and comfort.
• Coordinate team lunches, meetings, and company events that foster connection and celebrate company culture.
• Support onboarding of new employees to ensure they feel equipped and welcomed from day one.

General Support & Special Projects

• Assist leadership with scheduling, meeting coordination, and administrative support.
• Monitor overall office cleanliness, safety, and functionality, and report or resolve issues promptly.
• Support ad hoc administrative and operational projects as assigned by the CFO or leadership team.

Qualifications

• 1–3 years of experience in office management, administrative coordination, or hospitality-focused roles.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal skills with a professional presence and warm demeanor.
• Proficiency in Microsoft Office and general comfort with digital tools such as Teams, Outlook, and Excel.
• Experience managing vendors, invoices, or light bookkeeping preferred.
• Ability to multitask, prioritize, and maintain a calm, positive attitude in a fast-paced environment.

What We Offer

• A positive, team-oriented work culture that values integrity, initiative, and respect.
• Opportunities to contribute to process improvement and company culture initiatives.
• Competitive compensation and benefits.
• A beautiful, newly designed workspace that reflects our commitment to quality and hospitality.

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person