Office Manager

Office Manager

Company: Exceptional Projects Management & Consultancy
Location: Riyadh, Saudi Arabia

Position Overview

The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient workflow and a productive work environment. The role supports management by coordinating internal operations, supervising administrative processes, and ensuring that company activities run smoothly across the following main departments:

Business Development, Digital Marketing, and Administration.

The Office Manager will act as the central coordination point of the office, ensuring proper organization, communication, and execution of company operations.

Key Responsibilities:

• Oversee the day-to-day operations of the office and ensure all administrative functions run efficiently.
• Implement and maintain effective office procedures, workflows, and operational systems.
• Coordinate activities between departments including Business Development, Marketing, and Administration.
• Monitor operational efficiency and recommend improvements to increase productivity.

Administrative Oversight

• Manage office documentation, contracts, files, and internal records.
• Ensure company documentation and records are properly organized and maintained.
• Supervise office supplies procurement and inventory management.
• Coordinate scheduling, meetings, and internal communications.

Staff Coordination

• Support management in coordinating staff schedules and task assignments.
• Monitor employee attendance and general office discipline.
• Assist in onboarding new employees and coordinating training activities.
• Ensure employees follow company policies and operational procedures.

Financial and Operational Support

• Assist management with tracking operational expenses and budgets.
• Coordinate with accounting for administrative expenses and documentation.
• Monitor service providers, suppliers, and office-related expenditures.

Client and Business Support

• Assist in coordinating meetings with clients and partners.
• Ensure proper preparation of meeting materials and documentation.
• Support Business Development and Marketing teams with administrative coordination.

Compliance and Documentation

• Ensure company administrative procedures comply with relevant regulatory requirements.
• Maintain organized records of contracts, agreements, and operational documents.
• Support management with documentation required for company platforms and official procedures.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3+ years experience in office management, administration, or operations coordination.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office or similar productivity software.
• Ability to manage multiple responsibilities and maintain operational efficiency.

Key Skills

• Organizational and administrative management
• Communication and coordination
• Problem solving and decision making
• Time management and task prioritization
• Operational efficiency and process improvement

Reporting Structure

The Office Manager will report directly to the General Manager and will work closely with all departments to ensure operational effectiveness.

Job Type: Full-time