Office Manager

We are a dynamic and rapidly expanding custom architectural lighting manufacturer, dedicated to providing cutting-edge LED lighting solutions for a variety of applications. We specialize in crafting custom LED lighting, lighting components, and a wide range of accessories designed to meet the unique needs of our clients.

Responsibilities:

• Oversee daily office operations to ensure efficiency, organization, and smooth workflow across departments
• Maintain internal processes, documentation, and administrative systems
• Support accounting functions including invoicing, vendor coordination, expense tracking, and reconciliations
• Assist with accounts payable/receivable processes and financial recordkeeping
• Coordinate payroll support and maintain organized financial documentation
• Serve as a point of contact for employee questions and general HR support
• Help foster a structured, professional, and positive workplace environment
• Assist with recruiting efforts including job postings, candidate coordination, and interview scheduling
• Support onboarding of new hires including documentation, system setup, and training coordination
• Manage vendor relationships including maintenance, insurance, and service providers
• Coordinate with IT vendors to support office infrastructure and systems
• Schedule and track routine maintenance and safety inspections
• Ensure compliance with company policies and applicable regulations
• Perform other duties as assigned to support company operations

Education: Bachelor’s degree in Business Administration, or related field preferred.

Experience: 3–5 years of experience in office operations, HR support, or business administration. Experience in manufacturing, industrial, or operational environments preferred.

Skills: Strong organizational and time management skills. Experience with ERP systems (Sage 100 preferred). Proficiency in Microsoft Office Suite including Excel, Word, and Outlook.

Attributes:

• High level of confidentiality and professionalism
• Strong attention to detail
• Clear and effective communication skills
• Ability to manage multiple responsibilities in a fast-paced environment
• Solutions-oriented with a team-first mindset

Preferred Qualifications:

• Experience working in manufacturing or industrial business environments.
• Experience coordinating vendors and managing facility operations.
• Experience with financial reporting, HR coordination, and operational compliance.
• Bilingual (Spanish and English) is a MUST.

Schedule & Compensation

Hours: 9:00 AM – 5:00 PM, Monday through Friday

Benefits: Health insurance, paid time off, and professional development opportunities

Must be eligible to work in the United States. Background screening required.

Join our team and help support the operational backbone of a growing architectural lighting manufacturing company, where organization, collaboration, and efficiency drive everything we do!

Pay: From $70,000.00 per year

Benefits:

• Health insurance
• Paid time off

Language:

• English (Required)
• Spanish (Required)

Ability to Commute:

• Miami, FL 33169 (Preferred)

Work Location: In person