Office Manager

We are looking for a dedicated Office Manager to oversee daily administrative operations, manage billing and payroll functions, and lead a small team of administrative staff. This role is ideal for an organized, detail-oriented individual with strong communication skills, attention to detail, and a proactive approach to improving office efficiency. This is a short-term contract to permanent position based in Baton Rouge, Louisiana.

Responsibilities:

• Manage day-to-day office operations, ensuring administrative tasks are completed efficiently.

• Oversee billing functions, transitioning records to electronic systems, verifying accuracy, and ensuring timely payments.

• Collaborate with HR to process bi-weekly payroll for approximately 100 employees, reviewing time entries and ensuring compliance.

• Supervise and support a small team of administrative staff, fostering a collaborative and productive work environment.

• Coordinate with vendors to address facility maintenance needs and organize necessary repairs.

• Maintain inventory of office supplies, placing orders as needed to ensure smooth operations.

• Ensure accurate and efficient handling of accounts payable tasks.

• Serve as the first point of contact for reception duties, providing excellent customer service.

• Assist with creating and implementing office policies and procedures to enhance operational efficiency.

• Proven experience in a supervisory role, managing a team effectively.
• Strong knowledge of office operations and administrative processes.
• Excellent verbal and written communication skills, with a friendly and detail-oriented demeanor.
• Demonstrated experience with billing and payroll processes, including reviewing documentation for accuracy.
• Familiarity with timekeeping software, such as Lasers, is a plus.
• Bachelor's or Associate's degree in Business or Accounting preferred; high school diploma required.
• Minimum of five years of relevant experience required if no degree.
• Proficiency in Microsoft Excel and other office software tools.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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