Office Manager

We are looking for an organized and detail-oriented Office Manager to oversee administrative operations in Minnetonka, Minnesota. This long-term contract position requires someone with strong multitasking abilities, exceptional communication skills, and a proactive approach to managing office functions. You will play a vital role in ensuring smooth day-to-day activities, including financial tasks, project coordination, and maintaining office efficiency.

Responsibilities:
• Manage construction billing processes and ensure accuracy in financial documentation.
• Handle payroll tasks using QuickBooks, maintaining compliance with company standards.
• Process invoices promptly and coordinate with vendors as needed.
• Oversee project management efforts, ensuring deadlines and deliverables are met.
• Utilize basic Excel skills to organize and analyze data effectively.
• Perform receptionist duties such as answering calls and greeting visitors.
• Maintain and order office supplies to support daily operations.
• Ensure accounts payable processes are completed accurately and on time.
• Develop and implement administrative procedures to enhance office efficiency.
• Proven experience in administrative office management or a similar role.
• Proficiency in QuickBooks for payroll and financial management.
• Familiarity with construction billing practices is highly desirable.
• Strong organizational skills and attention to detail.
• Basic knowledge of Excel for data entry and analysis.
• Ability to handle accounts payable tasks efficiently.
• Excellent communication and interpersonal skills.
• Capability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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