Office Manager

Company Overview:
Logan Smith Machine Co., Inc. designs and manufactures products for the high-performance automobile racing industry, including drag racing, sprint cars, road racing, and Street Outlaws/No Prep Kings. All of our products are engineered and produced at our facility in Rocklin, CA.

Key Responsibilities

Office Management & Administration

• Oversee daily office operations to ensure efficiency and organization
• Develop, update, and maintain office policies and procedures
• Provide administrative support to leadership, including the CEO
• Answer phones and respond to customer inquiries in a professional manner
• Manage incoming website and email communications

Accounting & Order Processing

• Generate invoices in QuickBooks, ensuring accuracy and timely billing
• Process accounts payable and accounts receivable transactions
• Receive and record customer payments accurately
• Enter and process customer orders, including shipping details

Shipping & Production Coordination

• Coordinate workflow between office and assembly departments
• Oversee order fulfillment from packaging through shipment
• Create shipping labels and ensure accurate shipment processing

Purchasing & Inventory Management

• Purchase office supplies, shop materials, and tooling
• Maintain vendor relationships and negotiate pricing when appropriate
• Monitor inventory levels and place orders as needed

Customer Support

• Provide basic product support and document customer applications
• Follow up with tool repair customers and manage related orders

Marketing & Social Media

• Assist with social media management (Shopify, Facebook, Instagram)
• Create and update marketing materials
• Coordinate logistics and materials for trade shows

Team Collaboration

• Work closely with shop employees to support a collaborative and productive environment

Optional (Include if applicable)

• Process employee timecards and assist with payroll preparation in accordance with company policies

Qualifications

• Minimum 2 years of office management or administrative experience
• Experience with QuickBooks Desktop and Microsoft Office Suite
• Strong organizational and time management skills
• High attention to detail and problem-solving ability
• Excellent verbal and written communication skills
• Ability to multitask and adapt in a dynamic environment
• Experience in a manufacturing or machine shop environment preferred
• Familiarity with social media platforms is a plus

Benefits

• Paid time off
• Retirement plan

Additional Requirements

• Ability to reliably commute to Rocklin, CA 95677
• This is an in-person position

Employment is contingent upon the successful completion of a background check, which will be conducted upon offer of employment.

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• Paid time off
• Retirement plan

Application Question(s):

• Do you have experience using QuickBooks Desktop in a professional setting?
• Have you used AI tools (such as ChatGPT, automation tools, or similar) in your work?

Ability to Commute:

• Rocklin, CA 95677 (Required)

Work Location: In person