Office Manager

EDUCATION and/or EXPERIENCE

A minimum of 5 years administrative experience.

Experience organizing and managing large quantities of files and records.

Proficiency with MS Office program and ability to create spreadsheets and databases with Excel.

Strong ability to take initiative.

Strong organizational skills and ability to self-direct.

Ability to meet deadlines.

Ability to maintain confidentiality.

Ability to react to change productively and handle other essential tasks as assigned.

Ability to prioritize, multi-task, and produce high quality and accurate work.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

• Greet all guests professionally.
• Assist with the answering of phone lines professionally; evaluate caller needs/direct to appropriate administrative staff.
• Monitor and order supplies (stationery, IT), and manage vendors as needed.
• Manage Facility needs: Coordinate with IT for equipment, manage office layout, and address facility issues.
• Manage budgets, accounts payable, process invoices, and handle bills monthly.
• Provide comprehensive support to administrative staff , including calendar management, scheduling, and meeting coordination.
• Prepare, edit, and proofread correspondence, reports, presentations and other documents.
• Coordinate communication between the CEO and internal/external stakeholders.
• Manage CEO calendar and scheduling.
• Support the preparation and follow-up of executive and leadership meetings.
• Assist with special projects and strategic initiatives as directed by the CEO.

COMPANY STANDARDS

In addition to the stated duties of this position, New Hope Wellness expects all employees and contractors to maintain a certain standard of responsibility and conduct while carrying out their job functions. These standards include but are not limited to the following:

• Becoming familiar with the philosophy, goals and objectives of New Hope Wellness
• Contributing to the well-being of individuals served by modeling positive behaviors and demonstrating a professional and compassionate attitude and behavior towards co-workers, clients, and guests
• Providing guidance and direction to individuals served and guests in a concise, informative manner, and keeping a positive and courteous tone
• Evidencing good communication skills with co-workers, clients, and visitors through a non-judgmental approach, effective listening, good eye contact, and positive interactions
• Establishing and maintaining a good rapport and working relationships with internal and external customers
• Establishes and achieves realistic goals within position
• Completing assigned tasks in an accurate and timely fashion with integrity
• Participating effectively as a team member, coordinating efforts with other staff as appropriate
• Maintaining assigned schedule by allowing adequate time for arrive and assume responsibilities at designated time
• Adhering to attendance standards
• Complying with appropriate dress standards
• Submitting timely written requests for leave, and reports needed for time off due to illness according to company standards
• Ability to work independently to complete required tasks with minimum supervision, as appropriate
• Maintaining the confidential nature of all client and company related activities
• Adhering to all facility policies and procedures

SCHEDULE: Monday through Friday, 9a to 5p

Pay: $22.00 - $25.00 per hour

Experience:

• Administrative: 5 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person