Office Manager

ABOUT US

Max's Print Shop is a fast-growing print shop based in Marcy, NY, committed to delivering high-quality print solutions to our clients. As we continue to expand, we are looking for a strong, experienced Office Manager to be the backbone of our daily operations and work directly alongside the owner.

POSITION OVERVIEW

We need a take-charge professional who can hit the ground running. This is a hands-on role that requires someone mature, dependable, and highly skilled in financial administration. You will report directly to the owner and play a critical role in keeping Max's Print Shop organized and running efficiently.

KEY RESPONSIBILITIES

Accounting & Finance

• Manage all Accounts Receivable — invoicing clients, tracking payments, and following

up on outstanding balances

• Handle all Accounts Payable — processing vendor invoices, scheduling payments, and accurate records
• Maintain accurate financial records using QuickBooks Online
• Reconcile accounts, generate financial reports, and assist with month-end close
• Track cash flow and flag discrepancies to the owner promptly

Office Administration

• Oversee day-to-day office operations and ensure a well-organized, efficient work environment
• Manage vendor relationships, supply ordering, and office maintenance needs
• Maintain filing systems (digital and physical) and ensure all records are current and accurate
• Handle incoming calls, emails, and correspondence professionally

Reporting &Analysis

• Build and maintain spreadsheets and reports using Microsoft Excel
• Provide the owner with regular financial and operational updates
• Track key metrics and assist with budgeting and forecasting as needed

Team & HR Support

• Assist with onboarding new employees and maintaining personnel records
• Support payroll processing and coordinate with outside accountant as needed
• Help foster a positive, professional workplace culture

REQUIREMENTS

• Minimum 3–5 years of office management or bookkeeping experience
• Expert-level proficiency in QuickBooks Online — this is a must
• Advanced Microsoft Excel skills (formulas, pivot tables, reporting)
• Strong experience with Accounts Receivable and Accounts Payable
• Mature, professional demeanor with the ability to work independently
• Highly organized with exceptional attention to detail
• Strong communication skills — written and verbal
• Able to prioritize, problem-solve, and take ownership without being micromanaged
• Experience in a print, manufacturing, or trade industry is a plus

COMPENSATION & BENEFITS

• Salary: $42,000 – $48,000 per year, commensurate with experience
• Full benefits package available
• Stable, Monday–Friday schedule — no weekends
• Direct working relationship with ownership
• Opportunity to grow with a thriving, expanding business

HOW TO APPLY

Interested candidates should submit their resume and a brief cover letter outlining their

QuickBooks Online experience and relevant background to: dan@maxcowen.com

Max's Print Shop is an equal opportunity employer.

Pay: $42,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person