Office Manager

Redwood Forest Operating Company is a family-owned business, which along with its affiliated businesses, has been operating for 54 years. We pride ourselves on the production of high-quality wood products and land stewardship.

The office manager oversees the general administrative and accounting tasks of Redwood Forest Operating Company.

Duties Include:

General Office

• Answer and direct phone calls, communicate with vendors, tenants, and employees.
• Greet and direct visitors.
• Assist with the preparation of meetings.
• Manage incoming and outgoing correspondence, including emails, mail and packages.
• Maintain an efficient record filing system with proper record retention periods for management to access, as needed.
• Maintain inventory of office supplies; order new supplies, as needed.
• Takes initiative and anticipates needs of office.
• Provide general administrative support to all staff.

Financial and Regulatory Reporting

• Track vehicle and equipment status.
• Timely Remote Deposits of miscellaneous income.
• Keep records of lease agreements on property. This includes contacting tenants; collecting payables; reconciling payments; gathering required insurance certificates; helping prepare addendums, revisions, and renewals; and filing agreements, under the supervision of the General Manager.
• Submit reporting information requested by forestry staff or management, as needed.
• Complete all required forms for annual business license renewals and permits, as required.

Accounts Payable

• Process Accounts Payable Invoices and submit approved invoices to corporate office. This includes GL coding, entering and posting invoices in the accounting system, and reconciling monthly vendor statements.
• Facilitate the submission of new vendor paperwork by requesting W-9s and other information.

Log Accounting Support

• Assist with daily reconciliation of log load activity.
• Perform daily scale ticket review and ensure tickets are accurate and that any corrections are made with the Scaling Bureau in a timely fashion.
• Prepare and submit new Sale Brand and Log Purchase Agreements.

This is a full-time nonexempt position, and hours of work and days are Monday through Friday, 8:00 a.m. to 4:30 p.m.

Benefits Include:

• 401(k) plan with employer match
• Medical, dental, life, and vision insurance
• Health care, dependent care, and transit and parking flexible spending accounts
• Paid holiday, vacation, and sick days

Candidate Qualifications

• Previous office management experience
• Strong organizational and reconciliation skills
• Good oral and written communication skills
• Strong problem solving and research skills
• Prior experience using Microsoft Word and Excel
• Basic math skills
• Previous experience with Great Plains or Lumbertrack, or similar software

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

• Prolonged periods of sitting or standing at a desk and working at a computer.
• Occasional stooping, kneeling, crouching, crawling, or balancing.
• Must frequently lift, pull, push, and/or move up to 10 pounds and occasionally up to 25 pounds.

Travel

No travel is expected for this position.

Job Type: Full-time

Pay: $28.00 - $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Fort Bragg, CA 95437 (Preferred)

Work Location: In person