Office Manager

Office & Project Coordinator

Benchmark General Contractors
Fort Myers, Florida

About Us

Benchmark General Contractors is a well-established commercial and residential construction company serving Southwest Florida. With over 40 years of history and a reputation built on quality, integrity, and client service, we continue to grow throughout the region while maintaining the personal touch that has made Benchmark successful.

We are seeking a highly organized and detail-oriented Office & Project Coordinator to serve as a key member of our administrative team. This position plays an important role in supporting project teams, maintaining office operations, and ensuring a positive experience for clients, subcontractors, vendors, and visitors.

Position Overview

The Office & Project Coordinator serves as the front-line administrative representative of Benchmark General Contractors. This individual will manage day-to-day office operations while supporting project teams with documentation, compliance tracking, project setup, and general administrative functions.

The ideal candidate is organized, professional, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

Key ResponsibilitiesOffice Administration

• Answer and direct incoming phone calls
• Greet clients, vendors, subcontractors, and visitors
• Manage incoming and outgoing mail and deliveries
• Order and maintain office supplies and materials
• Assist with general office organization and administration
• Support company events, meetings, and special projects as needed

Project Administration

• Set up and maintain project files and documentation
• Assist with project startup and closeout procedures
• Track and maintain Certificates of Insurance (COIs)
• Collect, review, and process subcontractor lien releases
• Maintain project compliance records and documentation
• Support project managers with administrative tasks and document management
• Assist with contract, subcontract, and project document filing

Technology & Systems

• Utilize Procore and other company software platforms to manage project information
• Maintain digital project records and document workflows
• Assist with data entry and administrative reporting as required

Qualifications

• Minimum 3 years of administrative or office coordination experience
• Construction industry experience preferred but not required
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Ability to learn construction management software such as Procore
• High attention to detail and accuracy
• Ability to manage multiple priorities with minimal supervision

What We Offer

• Competitive compensation based on experience
• Health insurance benefits
• Paid holidays and paid time off
• 401(k) program
• Professional development opportunities
• Stable, long-term career opportunity with a growing company

Pay: $48,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person