Office Manager

Position Summary: We are seeking a highly organized and proactive Office Manager to oversee daily office operations and ensure an efficient and productive work environment. The ideal candidate will have strong administrative, communication, and problem-solving skills and be comfortable managing multiple priorities. Experience with QuickBooks and Microsoft Office Suite (Word, Excel, Outlook) will be highly beneficial. This is not a remote position.

Key Responsibilities:

• Manage day-to-day office operations and administrative activities.
• Maintain accurate financial records using QuickBooks, including accounts payable, accounts receivable, generate sales orders, invoicing, and providing packing slips to shipping department.
• Update production records as items are invoiced or as new sales orders come in.
• Maintain filing systems and ensure accurate documentation of company records.
• Answer phones, greet visitors, and provide professional customer service.
• Assist with compliance, safety documentation, and other manufacturing administrative requirements.
• Schedule annual safety and environmental inspections and maintain accurate records.
• Provide project support for Owner/President and General Manager.
• Assist with HR duties such as:

- Benefit renewal support

- Employee record support

- Employee Handbook assistance

- Filing first reports of injury

- Workman’s comp claim support

- Document key points in employee meetings

Qualifications:

• Minimum of 3 years of office management, bookkeeping, or administrative experience, preferably in a manufacturing environment but not required.
• Proficiency in QuickBooks and Microsoft Excel.
• Excellent organizational, time-management, multi- tasking, and problem-solving skills.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Willingness to take ownership of the position, offer suggestions, and assist in making decisions related to the management of the office.
• Consistent attendance is a must.
• The ideal candidate is bilingual in English and Spanish

Benefits:

• Competitive wage $23.00-$29.00/hour
• 4 day work week
• 100% Employer Paid Health Insurance
• Paid time off and 7 paid holidays
• 401k with company match

How to Apply

Interested candidates should submit a resume and cover letter outlining their relevant experience to Sara@carstensindustries.com

Pay: $23.00 - $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person