Office Manager

POSITION SUMMARY: The primary responsibility of this position is to manage the office and administrative tasks required for the operation of Herbal Ingenuity. The duties of this position will encompass tasks related to accounting, human resources, data management, coordination with customers & vendors, and workplace management.

POSITION RESPONSIBILITIES:

Office Coordination:

• Answer the phone and give information to callers
• Assist in scheduling appointments, taking notes, creating documents
• Coordinate workplace activities
• Assist with mailing documents and/or product samples
• Other duties as relate to this function

Accounting:

• Post and process journal entries to ensure all business transactions are recorded
• Update accounts receivable and issue invoices
• Update accounts payable and perform reconciliations
• Maintain company payroll
• Work with third party provider to administer 401K plan
• Prepare and submit weekly/monthly reports
• Other duties that pertain to this function

Human Resources & Compliance:

• Maintain organization of personnel files
• Assist with hiring and termination processes; ensure compliance with company procedures
• Create, maintain, and/or administer safety & compliance documentation
• Train or assist in the training of Herbal Ingenuity staff
• Maintain employee training records
• Produce and distribute timekeeping reports for use by company supervisors
• Other duties as it relates to this function

ESSENTIAL SKILLS AND EXPERIENCE:

• Bachelor's degree or equivalent
• Excellent knowledge of MS Office and Quickbooks
• Good with numbers and figures and an analytical acumen
• Ability to work autonomously in an organized and detail oriented fashion
• Flexibility to support a growing company in a variety of functions

PREFERRED SKILLS AND EXPERIENCE:

• Bachelor’s Degree in Accounting or Finance
• Proven experience with workplace administration
• Interest in herbs and botanicals

REPORTING TO POSITION:

• Managing Director
• HR Manager

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

While performing the duties of this job, the associate is occasionally required to stand, sit, use hands to finger, handle or feel objects, tools; or controls; reach with hands and arms; ascend stairs; balance; stoop; kneel, crouch, or crawl; talk or hear taste or smell. The associate must occasionally lift and /or move up to 55 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.

Work Environment:

While performing the duties of the job, the incumbent is exposed to normal machine shop areas, manufacturing floor areas, and normal office atmosphere. Travel may be required on occasion.

Pay: $40,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Accounting: 1 year (Required)

Work Location: In person