Office Manager

About the Role

We are seeking a reliable, organized, and detail-oriented Office Manager to support the daily operations of a busy real estate office in Miami Beach. This position is responsible for office administration, compliance and licensing coordination, bookkeeping support, and general administrative support to the management team.

The ideal candidate is proactive, professional, and comfortable managing multiple priorities while working with vendors, city agencies, clients, and management.

ResponsibilitiesOffice Administration

• Oversee daily office operations and administrative functions
• Maintain organized records, contracts, permits, and business documentation
• Coordinate office vendors, supplies, and service providers
• Assist management with scheduling, correspondence, and special projects
• Answer phones, manage office communications, and assist visitors as needed
• Ensure efficient office workflows and recordkeeping

Compliance & Licensing

• Track and maintain business licenses, permits, and registrations
• Coordinate compliance with City of Miami Beach, Miami-Dade County, and State of Florida requirements
• Monitor renewal deadlines, inspections, and regulatory filings
• Communicate with city and county agencies regarding permits, inspections, and compliance matters
• Maintain accurate compliance records and documentation

Administrative & Bookkeeping Support

• Process invoices, vendor payments, and expense documentation
• Maintain organized financial and business records
• Assist with data entry and recordkeeping in AppFolio
• Reconcile receipts, expenses, and credit card statements
• Prepare reports, documents, and correspondence as needed
• Coordinate with outside accountants and payroll providers as needed
• Assist with filing, document management, and other administrative tasks

Qualifications

• 3+ years of experience in office management, office administration, or a similar administrative role
• Experience with invoice processing, expense tracking, or administrative bookkeeping
• Proficiency in Microsoft Excel, Microsoft Word, and Google Workspace
• Ability to create, maintain, and work with spreadsheets, reports, and administrative records
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and deadlines independently
• Reliable transportation and ability to attend meetings with local agencies as needed

Preferred Qualifications

• Experience using AppFolio or similar business management software
• Real estate industry experience preferred
• Familiarity with Miami Beach permitting, licensing, and compliance requirements
• Bilingual English/Spanish preferred

Schedule

• Monday through Friday
• Full-Time
• In-Person in Miami Beach, Florida

This is an in-person position based in Miami Beach, FL. Remote or hybrid arrangements are not available.

Pay: $40,000.00 - $60,000.00 per year

Work Location: In person