Office Manager

The Office Manager is responsible for administrative operations and supporting multiple company locations. This position serves as a key business partner to Operations, Finance, Human Resources, and Senior Leadership. This person will serve as a critical liaison between field operations and company leadership. The ideal candidate will have a minimum of three (3) years of office management experience, excellent communication skills, bilingual in English and Spanish and the ability to thrive in a fast-paced field operations environment. This role requires a highly organized professional capable of supporting a large workforce of several hundred employees, managing competing priorities, and ensuring operational excellence while maintaining strict confidentiality and compliance.

FLSA: Non-Exempt

Key Responsibilities:

Office Management & Operations

• Oversee day-to-day administrative operations for multiple office and field locations.
• Develop, implement, and maintain efficient office procedures, workflows, and administrative systems.
• Serve as the primary point of contact for employees, clients, vendors, utility partners, and visitors.
• Manage travel arrangements for various crews.
• Maintain company records, filing systems, permits, contracts.
• Participate in process improvement initiatives and operational efficiency projects.
• Lead or support special projects as assigned by management.
• Support senior leadership with reporting and special projects.
• Ensure office operations are efficient, organized, and aligned with company objectives.

Union & Labor Compliance Support

• Assist with administration and documentation related to union and non-union employees.
• Maintain records related to collective bargaining agreements, workforce classifications, and employee certifications.

Vendor, Purchasing & Facility Management

• Maintain vendor portals, client sites, and contractor management platforms.
• Coordinate office equipment maintenance, repairs, and facility needs.
• Oversee purchasing and inventory management of office supplies, PPE, safety equipment, and operational materials.
• Ensure timely ordering, tracking, and distribution of supplies across multiple locations.

Required Qualifications

• High school diploma or equivalent required
• 3-5 years of progressive Office Management experience required.
• Bilingual English/Spanish required.
• Experience supporting a workforce of 500+ employees.
• Intermediate proficiency in Microsoft Office Suite, including:
• Excel
• Word
• Experience creating and maintaining reports, spreadsheets, and administrative documentation.
• Some payroll administration and HR support experience.
• Experience supporting multiple office locations and remote field operations.
• Excellent organizational, time management, and problem-solving skills.
• Strong verbal and written communication abilities.
• Ability to manage confidential information with professionalism and discretion.
• Ability to prioritize multiple projects and deadlines in a fast-paced environment.

Preferred Qualifications

• Experience in utility vegetation management, utility contracting, construction, environmental services, tree care, or related field operations industries.
• Familiarity with union environments and collective bargaining agreements.
• Experience coordinating with remote supervisors and geographically dispersed crews.
• Experience supporting employee onboarding for high-volume field workforces.
• Familiarity with vendor portals and client reporting platforms.

Pay: $27.00 - $29.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience supporting Management in a large company?
• Are you proficient in Excel (can create tables, v-lookups...etc.)?
• Are you bilingual English/Spanish (fluent)?

Experience:

• Office Management: 3 years (Required)

Work Location: In person