Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is essential in ensuring smooth administrative workflows, maintaining efficient office procedures, and providing exceptional support to staff and clients alike. The ideal candidate will bring strong organizational skills, technical proficiency, and a proactive attitude to foster a productive and welcoming workplace. As Office Manager, you will oversee administrative functions, manage communication systems, and coordinate office activities to enhance overall efficiency and client satisfaction.

Duties

Operations Manager

• Manage the overall events calendar and keep upcoming events organized
• Facilitate weekly team meetings and help keep everyone on track
• Work under the CEO and CFO to make sure projects and action items are followed up on and completed
• Oversee the House Manager and keep an eye on House-related tasks and responsibilities
• Provide backup support for the HeartBrothers House when needed
• Work closely with the Team HeartBrothers Liaison
• Maintain and organize Team HeartBrothers volunteer onboarding documents
• Handle social media and other day-to-day marketing needs
• Use Bloomerang/CRM to manage communications, donor information, and keep records up to date
• Edit and update the website through Wix as needed
• Organize and maintain the Google Drive and keep files easy to find
• Attend meetings with potential new partners
• Help build and maintain partner relationships
• Assist with planning and executing events such as golf tournaments, fundraisers, and team symposiums
• Help manage and use various organizational platforms and tools, including:
• Bloomerang
• Google Docs
• Excel
• Canva
• Stripe
• Linktree
• Lodgify
• Wix
• Jump in wherever needed to help keep things organized and make sure things don’t fall through the cracks

Pay: $40.00 - $50.00 per hour

Benefits:

• Flexible schedule

Work Location: Remote