Office Manager / Bookkeeper

Job Overview

We are seeking an experienced Office Manager with strong accounting and project support experience to join our growing team. This role is responsible for accounts payable/receivable, payroll processing, bookkeeping, and project coordination in a fast-paced, project-based environment. The Office Manager plays a key role in supporting daily operations, maintaining organization, and helping establish effective processes as the company continues to grow.

Key Responsibilities

• Manage Accounts Payable (AP) and Accounts Receivable (AR)
• Process payroll and maintain accurate payroll records
• Perform expense tracking and financial reconciliations
• Prepare and submit state sales tax filings
• Serve as the first point of contact for incoming calls and client communication
• Maintain office operations, organization, and supplies
• Coordinate communication between field staff, leadership, and clients
• Support project tracking, job costing, invoicing, and documentation
• Maintain project files, contracts, and change orders
• Develop and improve internal processes and workflows

Qualifications

Required:

• 3+ years of experience in office management, bookkeeping, or administrative operations
• Experience with AP/AR, payroll processing, and reconciliations
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with accounting software (QuickBooks or similar)

Preferred:

• Experience in construction, contracting, or project-based environments
• Experience with job costing and project billing
• Knowledge of state sales tax processes
• Associate’s degree (2-year) or higher in Business Administration, Accounting, Finance, or related field strongly preferred (not required)

Why Join WillTech

At WillTech, we are driven by a shared passion for using technology to create seamless, meaningful experiences for our clients. Our team designs, integrates, and consults with a purpose—to bring together the best of technology in ways that truly support the people we serve.

We believe in:

• Authenticity — We do what we say and operate with transparency and integrity
• Trust & Respect — Earned through consistent, high-quality work and strong relationships
• People First — Our team culture and client relationships matter above all else
• Mastery of Our Craft — We continuously pursue excellence to deliver the best solutions using the best technology available

This role offers the opportunity to be part of a collaborative team where your work directly supports both internal operations and the client experience.

Benefits:

• Paid time off

Work Location: In person