Office Manager / Bookkeeper

About Us

Beyond Blue Outdoor Group is a fast-growing luxury outdoor living company specializing in high-end patio enclosures, pergolas, motorized screens, and custom outdoor spaces. We operate across multiple markets and are expanding rapidly.

We are looking for a high-level Office Manager who can take ownership of office operations, financial organization, and internal systems.

Position Overview

This is a key role within the company focused on maintaining organized operations, supporting financial processes, and improving internal systems.

The ideal candidate is detail-oriented, tech-savvy, and comfortable managing multiple responsibilities in a fast-paced environment.

This is a fully in-office position (Monday–Friday). Remote work is not available.

Key Responsibilities

• Manage day-to-day office operations
• Oversee bookkeeping and financial organization using QuickBooks
• Process payroll accurately and on time
• Track and reconcile expenses, receipts, and company credit cards
• Maintain clean, organized, and audit-ready financial records
• Manage accounts payable and accounts receivable
• Assist with invoicing, collections, and payment tracking
• Maintain employee records, PTO tracking, and timekeeping
• Ensure internal systems (Buildertrend, Monday.com, etc.) are accurate and up to date

Systems & Efficiency Leadership

• Identify opportunities to improve workflows and office systems
• Implement and optimize tools across CRM, project management, and accounting platforms
• Help streamline repetitive tasks (payroll, receipts, reporting, invoicing)
• Develop and maintain standard operating procedures (SOPs)
• Support team adoption and use of systems

Home Show & Marketing Support

• Assist with planning and coordinating home shows
• Organize materials, signage, and logistics for events
• Track and input leads into CRM systems
• Coordinate staffing and scheduling for shows
• Support follow-up processes to ensure leads are properly managed

Qualifications

• Tech-savvy and comfortable learning and using multiple software platforms
• Prior experience with bookkeeping and payroll required
• Experience with QuickBooks (or similar accounting software) preferred
• Strong organizational and time management skills
• Attention to detail and accuracy
• Strong communication and problem-solving skills
• Experience in construction, home services, or similar industry is a plus

Work Schedule

• Monday – Friday
• Typical hours: 7:30 AM – 4:00 PM or 8:00 AM – 4:30 PM
• 100% in-office role (no remote or work-from-home options)

Compensation & Benefits

• $52,000 – $70,000 per year (based on experience)
• Paid Time Off:
• 5 days after 6 months
• 10 days after 1 year
• Paid Holidays
• Health insurance contribution (available after 90 days)
• Growth opportunity within a growing company
• Stable, long-term position

Pay: $25.00 - $34.00 per hour

Work Location: In person