Office Manager, Exec Assistant with Data Entry and Bookkeeping Skills

A dynamic medical education company seeks full time office manager/executive assistant for a hybrid role. Great position for someone returning to the work force.

• Assist principles in a variety of tasks
• Order and manage office supplies
• Work with staff to track/manage payment of invoices; input invoices into quickbooks and Bill.com
• Assist with online grants portal entry/uploading as directed.
• Schedule meetings and events, consulting with employee partners
• Assist with tradeshow planning and logistics
• Arrange/book travel for employees
• Plan and implement a range of special events including the annual holiday party and employee birthdays and anniversaries
• Assist in on-boarding new employees (eg work station/email set-up, administrative systems and processes, etc.)
• Light phone work
• Ensure office is kept tidy, presentable and functioning throughout the week; removal of trash/recyclables, purchase and restock snacks and refrigerated items as needed

Requirements:

• Some experience in basic bookkeeping or accounting
• Proficient in using Quickbooks, Bil.com and Microsoft Office Suite (including teams)
• Strong organization, analytical and time management skills with attention to detail
• Excellent proofreading skills and strong written and verbal communications
• Excellent English language skills and ability to compose correspondence
• Ability to commute Dumbo Brooklyn, NY

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 2 years (Required)
• Administrative : 2 years (Required)
• Data entry/Grants management: 1 year (Preferred)

Ability to Commute:

• Brooklyn, NY 11201 (Required)

Work Location: Hybrid remote in Brooklyn, NY 11201