Office Manager (Female Russian Speaking)

Key Responsibilities:

Office Management Duties

• Oversee daily office operations to ensure a professional working environment.
• Supervise administrative staff, reception, and support teams.
• Manage office facilities, supplies, vendors, and service providers.
• Maintain filing systems, records, and documentation (digital and physical).
• Ensure compliance with RAKEZ/UAE regulatory requirements (visas, WPS, MOHRE, etc.).
• Assist in budget preparation for office operations and track expenses.
• Organize company-wide events, staff meetings, and employee engagement activities.

Executive Assistant Duties

• Manage the CEO’s calendar, scheduling, and prioritization of meetings.
• Organize board and executive meetings, prepare agendas, take minutes, and track action items.
• Draft, review, and manage confidential correspondence, reports, and presentations.
• Handle travel arrangements (flights, visas, hotels, transport) and prepare itineraries.
• Act as a point of contact for stakeholders, ensuring timely communication.
• Remind the CEO of important deadlines, follow-ups, and deliverables.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field.
• 5–7 years of experience in administration, office management, or executive assistant role.
• Proven ability to support C-level executives.
• Excellent communication skills in English (Arabic / Russian is an advantage).
• Strong leadership and people management skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Highly organized, detail-oriented, and able to handle multiple priorities.
• Strong discretion and ability to handle sensitive/confidential information.

Job Type: Full-time

Pay: AED12,000.00 - AED18,000.00 per month

Language:

• Russian (Preferred)