Office Manager | Food Distribution | Dubai

We are looking for an experienced and highly organized Office Manager to oversee the smooth and efficient running of our office operations. This role is at the heart of the company’s daily activity — managing administration, supporting the leadership team, and ensuring that the work environment is professional, efficient, and inspiring.

The ideal candidate is dependable, detail-oriented, and capable of handling multiple responsibilities across administration, HR coordination, operations, and office management .

• Oversee day-to-day office operations , ensuring smooth workflows and a well-organized environment.
• Manage office supplies, maintenance, vendor relations, and service providers (IT, cleaning, maintenance, courier, etc.).
• Supervise front-desk and administrative staff to maintain professionalism and efficiency.
• Ensure compliance with company policies, safety regulations, and hygiene standards (especially relevant for food operations).
• Handle company documentation, filing, and correspondence (contracts, invoices, permits, renewals, etc.).

• Provide administrative assistance to senior management , including scheduling, meetings, and travel arrangements.
• Coordinate internal communications , meeting agendas, and follow-ups on action items.
• Assist in new employee onboarding , orientation, and HR documentation.
• Support management with reports, presentations, and administrative tasks as required.

• Work closely with the HR team on attendance, leave records, payroll support, and visa renewals .
• Help plan and organize team events, staff training, and employee engagement activities .
• Maintain updated employee records and ensure confidentiality of HR data.

• Collaborate with logistics, accounting, and sales teams for smooth internal coordination .
• Support company operations by managing basic procurement, petty cash, and expense tracking .
• Monitor and report on office budgets, resource allocation, and operational efficiency .

• Bachelor’s degree in Business Administration, Management, or related field.
• 4–6 years of experience as an Office Manager, Executive Assistant, or Administrative Coordinator (preferably in FMCG, food, or retail).
• Excellent organizational, multitasking, and problem-solving skills .
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and business communication tools.
• Experience with HR or ERP systems (SAP, Zoho, Odoo) is a plus.
• Strong communication and interpersonal skills , with the ability to interact at all organizational levels.
• Professional demeanor, discretion, and ability to maintain confidentiality.
• Fluent in English (Arabic is a plus).

• Be part of a fast-growing, creative, and innovative premium chocolate brand .
• Work directly with senior management and play a key role in company efficiency.
• Competitive salary + benefits .
• Supportive, collaborative, and dynamic work culture.

Location: Dubai, UAE

• Employment Type: Full-time