Office Manager - Luxury

We are a globally recognized luxury brand with a strong heritage rooted in craftsmanship, creativity, and innovation. Known for delivering exceptional client experience, we are equally committed to fostering a refined and high-performing workplace environment for our teams.

The Office Manager will act as a central point of coordination across teams, supporting a highly polished, efficient, and welcoming office environment. This individual will also play a key role in supporting internal events and employee engagement initiatives, contributing to a strong and connected company culture.

This role is based in Midtown New York and requires in-office presence five days per week.

Key Responsibilities

Office Operations & Facilities

• Oversee daily operations of the corporate office, ensuring a clean, organized, and high-standard environment
• Manage reception and front-of-house experience, including mail, deliveries, and visitor coordination
• Serve as the primary point of contact for all office-related needs, including conference room coordination and general support
• Partner with building management and vendors to oversee maintenance, repairs, and facility services
• Manage office supplies, equipment, and purchasing in alignment with company policies and budgets
• Coordinate office layout, seating arrangements, and internal moves
• Ensure all shared spaces and resources are maintained to a consistently high standard

Vendor Management & Procurement

• Source, negotiate, and manage relationships with external vendors (catering, office services, facilities support)
• Obtain and compare quotes, ensuring cost-effective and high-quality solutions
• Track invoices and manage vendor-related budgets and approvals

Employee Experience & Engagement

• Support the planning and execution of internal events, meetings, and office initiatives
• Coordinate logistics for in-office activations, including vendor sourcing and on-site execution
• Partner with HR and cross-functional teams to support employee engagement efforts
• Contribute to maintaining a welcoming, inclusive, and elevated office culture

Administrative & Operational Support

• Coordinate interview scheduling and onboarding logistics for corporate employees
• Act as liaison for shipping, courier services, and general office coordination
• Support cross-functional projects and office-related initiatives as needed
• Participate in special projects, including events that may occur outside of regular business hours

Qualifications & Skills

• Bachelor’s degree or equivalent experience
• 5+ years of experience in office management, workplace operations, or similar role
• Strong organizational skills with the ability to manage multiple priorities
• Proactive and solutions-oriented mindset with strong ownership
• Excellent communication and interpersonal skills
• Experience managing vendors and budgets
• Ability to work independently while collaborating across teams
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Teams)
• High attention to detail and commitment to maintaining a polished, professional environment

Why Join Us

This is an opportunity to be part of a brand that values excellence, creativity, and a strong sense of community. You will play a key role in shaping the day-to-day employee experience within a dynamic and fast-paced environment.