Office Manager/Firm Administrator

OFFICE MANAGER / FIRM ADMINISTRATOR

Benjamin Levine Law, LLC Cranberry Township, PA

Full-Time In-Office $62,000–$68,000

About the Firm

Benjamin Levine Law is a personal injury, criminal defense, and family law firm with offices in Cranberry Township and Butler, PA. We represent clients across western Pennsylvania.

The Role

We are looking for an experienced Office Manager to oversee the day-to-day operational functions of the firm. This role owns HR, billing administration, vendor relationships, facilities, and firm-wide systems across two offices. The expectation is that operations run without constant oversight.

Responsibilities

• HR & personnel — full employee lifecycle from offer through offboarding, benefits administration, 401(k) coordination, payroll inputs, PTO tracking, and recruiting logistics
• Billing & financial administration — Manage billing cycle, accounts receivable, IOLTA trust record-keeping, accounts payable, and monthly financial reporting to the managing attorney
• Vendor & technology management — Microsoft 365 administration, CRM/Case Management administration, VoIP system, IT coordination, and all firm software subscriptions and renewals
• Facilities — building management liaison, supply ordering, equipment maintenance, and mail
• Workflow & process — firm SOPs, workflow coordination with the legal team, and master firm calendar
• Compliance & risk — professional liability and general insurance tracking, file retention, employment law postings, and data security protocols
• Attorney & staff support — CLE registrations, branded materials, court runner coordination, and expense administration

Qualifications

Experience: 4–6+ years of office management or operations in a professional services environment. Law firm background is ideal; medical, accounting, or financial advisory experience also transfers well.

Technology: Proficient with Microsoft 365 at an admin level. Comfortable with project and task management platforms such as Monday.com, Asana, or similar. Familiarity with Clio or comparable practice management software is a plus. QuickBooks or similar billing and accounting experience necessary.

Judgment: This role handles sensitive HR matters, financial records, and confidential client-adjacent information. Discretion is required.

Independence: The expectation is that routine operations are managed without direction. Decisions that require managing attorney input are escalated; everything else is handled.

Compensation & Benefits

• Salary: $62,000–$68,000 depending on experience
• Health insurance
• 401(k) with employer contribution
• Paid time off
• Full-time, in-office — Cranberry Township

How to Apply

Send your resume and a brief cover note with your application. Tell us where you have done this work before and what the operation looked like when you left versus when you arrived. Applications without a cover note will not be considered.

Benjamin Levine Law, LLC is an equal opportunity employer.

Pay: $62,000.00 - $68,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person