Office Operations

Office Operations

FT / PT Status – Full-Time
Salary – $18.27 - $31.41 Hourly Wage
Remote Work / In-Office – Hybrid

Recruiter – Sarah Cox | scox@utah.gov | 8015384234
Application Deadline – 5/24/2026

Key Responsibilities

Key responsibilities and day to day responsibilities of this position:

You will have a close and confidential relationship to the Office Director. Primary duty is to provide structure and hold him accountable so he can successfully manage his workload. You will also need to work independently and provide administrative support for programs within the office.

Duties include:

• Alert director to staff recognition and other staff needs
• Capture action items
• Provide information and respond to inquiries or complaints from the public
• Coordinate and schedule projects and/or activities
• Relieve director of administrative detail
• Take meeting notes
• Create and edit written materials
• Coordinate/schedule meetings, meals, equipment, etc
• Maintain calendars, schedules and coordinate appointments and travel arrangements
• Purchasing; shipping, perform routine accounting duties.
• May supervise subordinate staff, determining workload, delegating assignments, training, monitoring, and evaluating performance as well as initiating corrective or disciplinary action.

Example of Tasks

• Provides administrative support.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and members of the public.
• Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or other organizations and follows up to ensure actions are completed.
• Schedules and/or coordinates appointments, meetings, facilities, meals, equipment, etc. and follows up as needed.
• Serves on various committees, or task forces to coordinate agency activities and facilitate agency goals and initiatives.
• Performs basic accounting duties to include supply or equipment expenditures, tracking of inventory, etc.
• tSupervises subordinate personnel including: hiring, determining workload and delegating assignments, training, monitoring, evaluating performance, and initiating corrective or disciplinary actions.

Qualifications

Minimum or "day-one" qualifications:

• Ability to create, maintain, and enforce systems of daily operations
• Tenacity to navigate complex processes
• Enjoy working with the public
• Strong skills in prioritizing tasks and task completion

Preferred or trainable/on-the-job qualifications:

• Google, Concur, Vantage, and Sharepoint software
• Phone Operations
• Knowledge of DHHS policies and procedures
• Knowledge of programs within the Office of Communicable Disease

About the Role

Location –
288 North 1460 West
Salt Lake City, UT, 84116
United States
Background Check Required – Yes
Drug Test Required – No
Schedule Code – B - Competitive Career Service

Why You Should Join Our Team
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency
For more information dhhs.utah.gov.

EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.