Office Operations Assistant

Office/Operations Admin

Intro: Looking for motivated, detail oriented office and operations admin support.

Skills (Must): MS Office / Writing skills / Phone & Customer Service

Skills (Bonus): Bookkeeping / Web design / Social Media Management / AI / HOA accounting or management experience / Property Management

Job Description:

· Office Organization & File Maintenance (paper & Digital)

· Incoming/Outgoing mail – sort and distribute (electronically)

· Process Payments/Deposits (all done electronically in office)

· Track Accounts Receivable – prep delinquency letters

· Manage Maintenance Work Orders (AppFolio)

· Field incoming requests from clients

· Generate & Mail Accounts Receivable Docs

· Keep homeowner contact information updated in software (AppFolio)

· Process & Distribute Materials to Boards & Owners

· Meeting prep: create and mail meeting materials

· Maintain calendars

15-25 Hours/week – flexible but regular schedule (will work with you to set days/times, but needs to be consistent) Work from home possible after 3-6 months

Compensation based on experience

3 References required

At least 1 year of administrative, customer service (phone/email) and/or reception experience required.

Pay: $24.00 - $30.00 per hour

Benefits:

• Paid time off

Work Location: In person